New Employees: Get Started

This resource page guides new employees through the onboarding process and provides you with quick access to frequently requested information.

Human Resources provides a detailed new employee onboarding checklist to guide you through tasks requiring action prior to arrival on campus, on your first day, and during your first month.


First Things First: Get Connected to UO technology and Get Registered for Orientation

Get Connected

UO employees use email, DuckWeb, and a variety of other electronic resources.  Gaining access to these resources should occur right away.

Employees need two sets of login information:

1. UO ID Number and PAC to access DuckWeb*
Obtain your UO ID and PAC one of two ways depending on the process used when you were hired:

  • If you accepted your offer in the online system MyTrack, then refer to the email notification you received regarding your UO ID and Personal Access Code (PAC), which will outline the following steps:
    • Visit, careers.uoregon.edu
    • Click “Sign In” and log into your applicant portal
    • Once you log in, click “View Form” in the yellow box near the top of the page.
    • Follow the directions on the form to reset your temporary PAC
    • Acknowledge you have reset your PAC in MyTrack
  • If you did not accept your offer through the online system MyTrack, contact your hiring department to obtain your UO ID number. Then follow these steps:
    • Contact the Human Resources Service Center at 541-346-3159 to set your Personal Access Code (PAC) to a temporary code.
    • Login to DuckWeb at duckweb.uoregon.edu using the temporary PAC. 
    • You will be prompted to reset your PAC upon initial login. The PAC is case sensitive and must be exactly 6 characters long, include a capital letter, a lower case letter, and at least one number.

*DuckWeb is a secure website that interfaces with the university’s central administrative system.  DuckWeb allows access to payroll data and personal information.  Faculty use DuckWeb to obtain class lists and for grading.

For more information on technology access, see it.uoregon.edu/access-to-technology.

Assistance with Technology Login

  • For assistance with the UO ID number, contact the hiring department.
  • For assistance with the PAC, contact Human Resources, 541-346-3159.
  • For assistance with the DuckID and password, contact the Information Services Help Desk at service.uoregon.edu.
  • For assistance with Two-Step Login visit the Service Portal for more Two-Step login information.

2. DuckID and Password to access email, Canvas, and other campus services

  • Claim your DuckID and password at duckid.uoregon.edu.
  • The DuckID is the UO email address when followed by @uoregon.edu.
  • Passwords must be at least 8 digits, with a minimum 1 alpha and 1 numeric. 

New employees use their UO ID number and PAC to claim their DuckID and establish their Duck ID password, which is used to access UO technology systems:

Problems claiming your Duck Id?

If your hire date falls outside of the applicable waiting period for your classification, shown below, contact the Human Resources Service Center at 541-346-3159 for additional assistance.

Waiting Period to Claim Your Duck Id

Employee Type Waiting Period
Administrative (OA) 75 Days Prior to Hire Date
Tenure Track or Tenured No restriction
Other Faculty (Pro Tem, Postdoctoral Scholar, Visiting, etc.) 75 Days Prior to Hire Date
Career Faculty 75 Days Prior to Hire Date
Classified 14 Days Prior to Hire Date

3. Two Step Login to access Banner,  and other campus services

Email

The employee's DuckID is the email username.  UO email addresses follow this format: DUCKID@uoregon.edu.  The UO offers web-based email access at webmail.uoregon.edu. Visit the Using UO Webmail webpage for more information.

ID Card

New employees may obtain a UO ID card at the UO Card Office in Room 12 of the Erb Memorial Union (EMU).  Room 12 is on the lower level, adjacent to the Union Market.  Your hiring department can assist with the documentation required.  Please bring conventional photo ID (driver’s license or passport) and your UO ID number that begins with "95."  If your ID card will be used for building access, contact your hiring department for the required information for proximity access.

For more information, including a link to upload your ID photo, visit the Card Office website or contact them at 541-346-3113.


Get to Know Your Benefits

The University of Oregon provides a competitive benefits package to all eligible employees that includes options best suited to their needs and the needs of their family. The insurance benefits, wellness programs, retirement plan choices, and other services offered are a sizable amount of an employee’s overall compensation and important factors in encouraging a healthy work-life balance at the UO. Our New Employee Benefits Resource Center provides detailed information regarding the benefits listed below.

If you are eligible for benefits (0.50FTE or more), you have 30 days from your date of hire to select and enroll in the UO benefit program. Coverage is effective the first of the month following your hire date and online enrollment or submission of enrollment forms to the UO Benefits Office.

Insurance

The University of Oregon offers, to all eligible employees, a Core Benefits Package which provides medical, dental, vision and life insurance coverage.  Benefits are extended through the Public Employee Benefits Board (PEBB) and are intended to offer employees comprehensive coverage with a variety of options to meet individual employee needs.

Explore the UO core benefits package on the HR website: UO Group Insurance

Retirement Savings

University of Oregon (UO) employees have several retirement plan options. Two voluntary retirement savings plans and two pension plans offer a broad range of choices to work toward a comfortable retirement.

Learn more about your retirement plan options on the HR website: Retirement Plan Options

Time Off

The university is committed to providing employees with time to rest, relax, recharge, and tend to personal responsibilities through university scheduled holidays, vacation time, sick time, and other types of leave.  For details, including eligibility and accrual schedules,  which are based on employee classification, visit the Employee Leaves webpage on the HR website.

Other Benefits and Services

Take a look at the Summary of Benefits and Summary of UO Services, and the Work-Life Resources webpage to discover other benefits and services available to you as faculty and staff at the University of Oregon.


Go To New Employee Onboarding program sessions

Human Resources conducts the following sessions as part of your onboarding process:

  • YOU & UO: Orientation to policies, responsibilities, and community standards
    Employees learn about the mission, vision, and organization of the University of Oregon with a focus on departments, duties, and responsibilities.
  • YOU @ UO: Opportunities and access
    Employees discover access to opportunities unique to members of the university community. Being an employee at the University of Oregon has its perks.
  • YOU & Benefits: Employee benefits orientation
    For benefit-eligible employees only.
    Employees explore university benefit options and the enrollment process.
    Eligible employees must select and enroll in benefit plans within 30 days of hire

Go to NEO webpage for dates, details, and registration. Please coordinate with your supervisor to make sure the orientation date selected fits with your schedule and your department guidelines.


Other Important Considerations

Learning and Development

The university extends its commitment to continuous learning to its faculty and staff.  There are many learning and professional development opportunities available for you to expand your knowledge and skill set and help you thrive in an organizational culture of innovation and change.

Visit the Learning and Development section to explore classroom and eLearning opportunities available to UO employees.
Note: Some sections of this website are not available until you have your DuckID.

Keys

Authorization for appropriate and essential keys comes from the hiring department.  See your hiring department for details on getting authorization and for the relevant key authorization forms.  When these are completed and signed off, take the forms to the UO ID Card Services Office located on the ground floor of the Erb Memorial Union (EMU) by the Ticket Office to get your keys.  A small deposit is required for each key.

For more information regarding the issuance of keys, please visit the Key Orders webpage.

Parking

Parking permits may be purchased online at transportation.uoregon.edu.  Employees may login to the system using their DuckID and password.  For assistance, contact the Office of Transportation Services at 541-346-5444.

Payroll Information

The university’s Payroll department shares information important to employees on the Payroll Information for Employees webpage.  This page covers a range of topics including direct deposit, earnings statements, payroll tax information, and payroll contacts. It also provides quick links to a variety of external resources.

Transportation Options

The UO encourages everyone to consider alternatives to car transportation. This includes bus service, car pooling options, and excellent bicycle paths and services. For details, please see the Office of Transportation Services website at transportation.uoregon.edu.

The university contracts with Lane Transit District to provide free-to-the-user bus ridership to all half-time or greater employees. These employees can ride any LTD bus free of charge by presenting their UO ID card to the driver when boarding.

Work-Life: Parenting and Family Resources

The University of Oregon offers a wide variety of resources and programming for faculty and staff with children. Please visit the Work-Life Resources webpage to learn about UO’s Parenting & Family Resources, including lactation support, the employee assistance program available to eligible employees and their dependents, parental and medical leave options, and information regarding child care, schools, and summer camp opportunities. UO is committed to providing an environment that is free from unlawful discrimination and harassment and will make reasonable accommodations for known physical or mental disabilities of employees, including known limitations related to pregnancy, childbirth or a related medical condition, such as lactation, unless the accommodation would cause an undue hardship. For more information regarding workplace accommodations, please review the Workplace Accommodations Notice and the Accommodations webpage.


Faculty Specific Considerations: Email and Canvas Access

Tenure-Related Faculty:  Canvas and email, one term prior to start of appointment

Non-Tenure-Track Faculty:  Canvas, one term prior to affiliation:  Email, two weeks prior to appointment

Canvas is the enterprise learning management system for the UO campus. Provided centrally by the UO Libraries, Canvas is an easy-to-use web-based tool for hosting syllabi, assignments, grades, discussion tools, web conferences, quizzes, exams, and more. Your UO e-mail username and password is required for access. For support visit the CMET page

Visit the Academic Affairs website for more faculty new hire information: Academic Affairs-New Hires