This resource page guides new employees through the onboarding process and provides you with quick access to frequently requested information.
Human Resources provides a detailed new employee onboarding checklist to guide you through tasks requiring action prior to arrival on campus, on your first day, and during your first month.
First Things First: Get Connected to UO technology, Get to Know your benefits, and Go To Orientations
Get Connected to UO Technology
UO employees use email, DuckWeb, and a variety of other technology resources.
1. UO ID Number and Personal Access Code (PAC) to access DuckWeb*
New employees will receive an email notification with instructions on how to access their UO ID and temporary PAC.
*DuckWeb is a secure website that interfaces with the university's central administrative system. DuckWeb allows access to payroll data and personal information (such as earning statements, direct deposit infomation, and tax forms). Faculty use DuckWeb to obtain class lists and for grading.
2. DuckID and Password to access email, Canvas, and other campus services
PLEASE NOTE: Unless your hiring department reserves a Duck ID for you, the available choices for the Duck ID are auto-generated. If you have any concerns about the available options, please contact your hiring department BEFORE claiming your Duck ID. Once claimed, Duck IDs cannot be changed.
Visit the Service Portal for instructions on How to Claim Your Duck ID. The Duck ID is the first part of your UO email address followed by uoregon.edu.
Problems claiming your Duck ID?
If your hire falls outside of the applicable waiting period for your classification, contact the Human Resources Service Center at 541-346-3159 for additional assistance.
3. DUO Two-Step Login to access Banner, and other campus services
- To set-up and manage devices go to duckid.uoregon.edu.
- Click on Manage Duo Login and Devices to get started
- For assistance visit the Service Portal, Getting Started with Two-Step login (DUO)
For more information on technology access, see the IT Service Portal.
Assistance with Technology Login
- For assistance with the UO ID number, contact the hiring department.
- For assistance with the PAC, contact Human Resources, 541-346-3159.
- For assistance with the Duck ID and password, call (541) 346-HELP (4357), or submit a help ticket through the UO Service Portal.
Your Duck ID is your email username. UO email addresses follow this format: email@example.com. The UO offers web-based email access at uomail.uoregon.edu. Visit the All About Email at UO for more information.
New employees may obtain a UO ID card at the UO Card Office in Room 12 of the Erb Memorial Union (EMU). Room 12 is on the lower level, adjacent to the Union Market. Your hiring department can assist with the documentation required. Please bring conventional photo ID (driver’s license or passport) and your UO ID number that begins with "95." For more information, including a link to upload your ID photo, visit the Card Office website or contact them at 541-346-3113.
If your ID card will be used for building access, contact your hiring department for the required information for proximity access.
Get to Know Your Benefits
The University of Oregon provides a competitive benefits package to all eligible employees that includes options best suited to their needs and the needs of their family. The insurance benefits, wellness programs, retirement plan choices, and other services offered are a sizable amount of an employee’s overall compensation and important factors in encouraging a healthy work-life balance at the UO. Our New Employee Benefits Resource Center provides detailed information regarding the benefits listed below.
If you are eligible for benefits (0.50FTE or more), you have 30 days from your date of hire to select and enroll in the UO benefit program. Coverage is effective the first of the month following your hire date and online enrollment or submission of enrollment forms to the UO Benefits Office.
The University of Oregon offers, to all eligible employees, a Core Benefits Package which provides medical, dental, vision and life insurance coverage. Benefits are extended through the Public Employee Benefits Board (PEBB) and are intended to offer employees comprehensive coverage with a variety of options to meet individual employee needs.
Explore the UO core benefits package on the HR website: UO Group Insurance
University of Oregon (UO) employees have several retirement plan options. Two voluntary retirement savings plans and two pension plans offer a broad range of choices to work toward a comfortable retirement.
Learn more about your retirement plan options on the HR website: Retirement Plan Options
The university is committed to providing employees with time to rest, relax, recharge, and tend to personal responsibilities through university scheduled holidays, vacation time, sick time, and other types of leave. For details, including eligibility and accrual schedules, which are based on employee classification, visit the Employee Leaves webpage on the HR website.
Other Benefits and Services
Take a look at the Summary of Benefits and Summary of UO Services, and the Work-Life Resources webpage to discover other benefits and services available to you as faculty and staff at the University of Oregon.
Go To New Employee Onboarding program sessions
Human Resources conducts the following sessions as part of your onboarding process:
- NEO: Mission, Structure, and Shared Responsibilities
Employees learn about the mission, vision, and organization of the University of Oregon with a focus on departments, duties, and responsibilities.
- NEO: Campus Community and Engagement Opportunities
Employees discover access to opportunities unique to members of the university community. Being an employee at the University of Oregon has its perks.
- NEO: Employee Benefits Orientation
For benefit-eligible employees only.
Employees explore university benefit options and the enrollment process.
Eligible employees must select and enroll in benefit plans within 30 days of hire
Go to NEO webpage for dates, details, and registration. Please coordinate with your supervisor to make sure the orientation date selected fits with your schedule and your department guidelines.
Other Important Considerations
Learning and Development
The university extends its commitment to continuous learning to its faculty and staff. There are many learning and professional development opportunities available for you to expand your knowledge and skill set and help you thrive in an organizational culture of innovation and change.
Visit the Learning and Development section to explore classroom and eLearning opportunities available to UO employees.
Note: Some sections of this website are not available until you have your DuckID.
Authorization for appropriate and essential keys comes from the hiring department. See your hiring department for details on getting authorization and for the relevant key authorization forms. When these are completed and signed off, take the forms to the UO ID Card Services Office located on the ground floor of the Erb Memorial Union (EMU) by the Ticket Office to get your keys. A small deposit is required for each key.
For more information regarding the issuance of keys, please visit the Key Orders webpage.
Parking permits may be purchased online at transportation.uoregon.edu. Employees may login to the system using their DuckID and password. For assistance, contact the Office of Transportation Services at 541-346-5444.
The university’s Payroll department shares information important to employees on the Payroll Information for Employees webpage. This page covers a range of topics including direct deposit, earnings statements, payroll tax information, and payroll contacts. It also provides quick links to a variety of external resources.
The UO encourages everyone to consider alternatives to car transportation. This includes bus service, car pooling options, and excellent bicycle paths and services. For details, please see the Office of Transportation Services website at transportation.uoregon.edu.
Employees have access to a free bus pass. Lane Transit District (LTD) uses Umo to validate fare and riders will need to show a valid pass in the Umo App or use Touchpass tap card. More information about Umo can be found on the university's Office of Transportation Services website above.
Work-Life: Parenting and Family Resources
The University of Oregon offers a wide variety of resources and programming for faculty and staff with children. Please visit the Work-Life Resources webpage to learn about UO’s Parenting & Family Resources, including lactation support, the employee assistance program available to eligible employees and their dependents, parental and medical leave options, and information regarding child care, schools, and summer camp opportunities. UO is committed to providing an environment that is free from unlawful discrimination and harassment and will make reasonable accommodations for known physical or mental disabilities of employees, including known limitations related to pregnancy, childbirth or a related medical condition, such as lactation, unless the accommodation would cause an undue hardship. For more information regarding workplace accommodations, please review the Workplace Accommodations Notice and the Accommodations webpage.
Faculty Specific Considerations: Email and Canvas Access
Tenure-Related Faculty: Canvas and email, one term prior to start of appointment
Non-Tenure-Track Faculty: Canvas, one term prior to affiliation: Email, two weeks prior to appointment
Canvas is the enterprise learning management system for the UO campus. Provided centrally by the UO Libraries, Canvas is an easy-to-use web-based tool for hosting syllabi, assignments, grades, discussion tools, web conferences, quizzes, exams, and more. Your UO e-mail username and password is required for access. For support visit the CMET page
Visit the Academic Affairs website for more faculty new hire information: Academic Affairs-New Hires