HR Community of Practice Meeting Highlights & Resources

Notes and Resources from previous meetings are provided below.

October 2, 2024

Agenda

  • Agenda Review 
    • Dates and Deadlines
    • Training and Events
  • MyTrack Change: User Interface for Position Descriptions and Requisitions 
  • Benefits Open Enrollment
  • Operations Updates
  • Workplace Harassment and Discrimination Prevention (WHDP) 
  • Communications updates 
  • Upcoming Opportunity: HRCP SharePoint 
  • Presentation: Microsoft Copilot (Opportunities and Risks) 

 

HRCP Meeting Presentation - October

Microsoft Copilot (Opportunities and Risks) - Jeff Jones, Director of Digital Work Experience​

 

September 4, 2024

AGENDA

  • Agenda Review
    • Dates and Deadlines
    • Training and Events
  • Tips and Reminders from HR Operations and Payroll
  • More to come in future on Workplace Harassment & Discrimination Prevention Training 
  • Presentation: Challenging HR Myths
  • Meeting wrap-up

 

 

 

HRCP Meeting Presentation - September

Ideas for Future Mythic Challenges? Submit your myths and truths here: https://forms.office.com/r/yNu02AGGp4

August 7, 2024

AGENDA

  • Welcome, Sue Russell, Director, HR Community of Practice Updates 
  • Reminders of Dates and Deadlines
  • Training and Events
  • Presentation: Considering Intersecting Identities, Megan Flanigan, Diversity, Equity, and Inclusion Analyst
  • Meeting wrap-up

 

HRCP Meeting Presentation - August

Training Opportunities – Highlights

  • Building your HR Practice – HR Structure at UO This 45-minute session provides an overview of the organizational structure of HR at the University of Oregon. Sign-up in MyTrack 
  • Creating an Engaging Workplace- Workshop for Supervisors on August 21 9:00 am –Noon. Sign-up in MyTrack. (Waitlisted but more spots may be open!)
  • Information Services (IS) Tech Trainings (new monthly series)
    • Next training August 28 on Microsoft tools for scheduling.
    • More information, including registration, coming in Workplace and the HRCP newsletter.

July 10, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Update on pay process improvement work - Mark Schmelz, Vice President and CHRO
  • Presentation: Fall Preparation
    • Appointment Renewals – Catherine Bonomini-Smith, Senior Associate Director HR Operations
    • New hire set-up - Anita Gurule, Director of Payroll Operations
  • Meeting Wrap-up

 

June 5, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Updates
    • HR Operations Updates, Catherine Bonomini-Smith, Senior Associate Director of HR Operations
      • OA Performance Tracking in Banner
    • HR Benefits Updates, Anne Willis, Associate Director of Benefits
      • OFLA to PFML
    • MyTrack Update – Maeve Anderson, Associate Director University Talent Acquisition 
      • Reminder about Fall offers
  • HR by the Numbers and Narrative
    • Setting the Frame, Sue Russell, Director of HR Community of Practice
    • Data Considerations at Work Megan Flanigan, HR DEI Analyst and Jenna Schuttpelz, Director Talent Acquisition, Classification and Compensation 
  • Meeting wrap-up

 

May 1, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Updates
    • New workplace injury reporting portal: Safety and Risk Services has launched a streamlined webform for reporting workplace injuries. Save the link for access and share with supervisors.
    • HR Operations Updates, Catherine Bonomini-Smith, Senior Associate Director of HR Operations
    • MyTrack Update – Maeve Anderson, Associate Director University Talent Acquisition - Team assignments on PDs
  • Support for Supervisor Success – Focusing your Approach and Resources
  • Sarah Blanchard, Student Employment Coordinator
  • Evey Lennon, Associate Vice Provost and University Librarian
  • Peter Fehrs, Associate Director Employee & Labor Relations
  • Meeting wrap-up

 

HRCP Meeting Presentation - June

 

 

 

 


April 3, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review​
  • Updates​
    • Sarah Blanchard, Student Employee Coordinator Request a presentation about UO Student Workers (UOSW)  that provides updates, outlines new practices for supervisors, and leaves adequate time for questions. Fill out the request form here: https://oregon.qualtrics.com/jfe/form/SV_6M5IZLYSGSoJzwO
    • Recruitment education survey: Talent Acquisition has been delivering a series of trainings over the last year. As they plan for future trainings, they'd like to check in with campus colleagues to get a sense of your needs for resources and topics. Take the survey.​​
  • HR Communications: What is HR Communications and Why Do We Need It? Presenter,  Anna Duncan,  HR Communications Coordinator​ (Full presentation in slide deck.)​
  • MyTrack Bulk Communications – Maeve Anderson, Associate Director, University Talent Acquisition​ (Full presentation in slide deck.)​
  • Meeting wrap-up​

 

March 6, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Setting the Stage: Working Together
  • Summer Appointments
  • Faculty Hiring Pool Changes

 

 

February 7, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • CHRO - Opening Remarks 
  • New Annual training surrounding sexual misconduct and reminder of reporting responsibilities 
  • UO Student Workers (UOSW)   
  • MyTrack – Reporting, management tools
  • HR Community of Practice – Resources highlights and meeting wrap-up

 


January 10, 2024

AGENDA

  • Introduction of HR Community of Practice Director
  • Defining Community
  • UHR Staff Updates
  • HR Operations Update
  • MyTrack Update
  • Paid Family and Medical Leave Updates
  • Mandatory Training: UO Non-Discrimination
  • UO Maps
  • HR Community of Practice Feedback Poll

 


November 1, 2023

AGENDA

  • UHR Staff Updates
  • HR Operations Update
  • HR Community of Practice Unit
  • Benefits Enrollment Updates
  • OICRC: Mandatory Training Update: UO Non-Discrimination Training: HB 3456

 


October 4, 2023

AGENDA

  • Faculty UA Exclusion Reminders & Quarterly Roster Review and Update
  • ​​​​Reference Letter Collection
  • Open Enrollment

 

 


September 13, 2023

AGENDA

  • New Employee Orientation Updates
  • ​​​​Form Submission Changes Coming & OA/Faculty Merit Increases
  • Oregon Paid Family and Medical Leave

 


July 12, 2023

AGENDA

  • Using Professional Development as Part of Your Engagement Strategy
  • ​​​​Bargaining updates
  • I-9 COVID Flexibility updates
  • Summer and Fall Term Offers
  • HR Staffing updates

 


June 7, 2023

AGENDA

  • Legislative updates
  • ​​​​Institutional Hiring Plan
  • Required Workplace Notices and Posters
  • HR Operations updates
  • HR Staffing updates

May 3, 2023

AGENDA

  • Office of Investigations and Civil Rights Compliance updates
  • ​​​​Employee Roster Audit updates
  • HR Deadlines & Summer Appointments
  • Career Credit Toward Promotion
  • ADA updates
  • HR Staffing updates

April 5, 2023

AGENDA

  • Cyber Security Best Practices and updates
  • ​​​​Employee Recognition
  • Courtesy, Campus Associate and Emerit Renewal Process
  • Take Our Children to Work Day event


February 1, 2023

AGENDA:

  • Academic Impressions Professional Development Resources
  • Remarks from the UO's Chief Human Resources Officer
  • New DuckID Claiming Process
  • Q & A

January 11, 2023

AGENDA:

  • Unit Roster Review Audit Process
  • MyTrack updates
  • New HR Programs
  • Q & A

November 2, 2022

AGENDA:

  • Student Life update
  • Vaccination Requirements
  • Workers Compensation 
  • Paid Leave Oregon
  • Online and Self-Guided Learning
  • TACC Team Announcements

October 5, 2022

AGENDA:

  • Canopy (EAP) Orientation for HR Partners
  • Benefit Open Enrollment
  • New Academic Ranks
  • Salary Increase update
  • UO Caregiver Networks