HR Community of Practice Meeting Highlights & Resources

Notes and Resources from previous meetings are provided below.

November 6, 2024

  • Agenda Review 
    • Dates and Deadlines
    • Training and Events
  • Updates
    • Student Employment Exceptions Process 
    • HR Community of Practice – Outlook Calendar  
  • Presentation: HR Data and Improvements - Areas within University Human Resources, two data points in their areas as well an improvement they have made or will make in the coming year.
  • Peer Coaching - Tiffany Lundy, Senior Associate Director, Employee Development & Engagement

 

HRCP Meeting Presentation - November

Policies and Procedures: Student Workers

Change to Pro Tem Research Reclassification Process (see slides linked above) and full process guide: https://hr.uoregon.edu/research-pro-tempore-career-reclassification-process

 

Peer Coaching Pilot Program

  1. Get started by letting us know you are interested in learning more/participating. Please fill out UO Peer Coaching Pilot Program Interest Form. There are kick-off and practice sessions on December 9th – you can still participate in the pilot even if you are unable to attend these sessions.
  2. If you are interested and able to attend the December 9th Kickoff session, please sign up in MyTrack. Fine to attend this session if you are simply interested in learning more and not planning to join the pilot. The links to these sessions are embedded in the interest form so you can follow them there or go to…

 

 

October 2, 2024

Agenda

  • Agenda Review 
    • Dates and Deadlines
    • Training and Events
  • MyTrack Change: User Interface for Position Descriptions and Requisitions 
  • Benefits Open Enrollment
  • Operations Updates
  • Workplace Harassment and Discrimination Prevention (WHDP) 
  • Communications updates 
  • Upcoming Opportunity: HRCP SharePoint 
  • Presentation: Microsoft Copilot (Opportunities and Risks) 

 

 

HRCP Meeting Presentation - October

Microsoft Copilot (Opportunities and Risks) - Jeff Jones, Director of Digital Work Experience​

 

September 4, 2024

AGENDA

  • Agenda Review
    • Dates and Deadlines
    • Training and Events
  • Tips and Reminders from HR Operations and Payroll
  • More to come in future on Workplace Harassment & Discrimination Prevention Training 
  • Presentation: Challenging HR Myths
  • Meeting wrap-up

 

 

 

HRCP Meeting Presentation - September

Ideas for Future Mythic Challenges? Submit your myths and truths here: https://forms.office.com/r/yNu02AGGp4

August 7, 2024

AGENDA

  • Welcome, Sue Russell, Director, HR Community of Practice Updates 
  • Reminders of Dates and Deadlines
  • Training and Events
  • Presentation: Considering Intersecting Identities, Megan Flanigan, Diversity, Equity, and Inclusion Analyst
  • Meeting wrap-up

 

HRCP Meeting Presentation - August

Training Opportunities – Highlights

  • Building your HR Practice – HR Structure at UO This 45-minute session provides an overview of the organizational structure of HR at the University of Oregon. Sign-up in MyTrack 
  • Creating an Engaging Workplace- Workshop for Supervisors on August 21 9:00 am –Noon. Sign-up in MyTrack. (Waitlisted but more spots may be open!)
  • Information Services (IS) Tech Trainings (new monthly series)
    • Next training August 28 on Microsoft tools for scheduling.
    • More information, including registration, coming in Workplace and the HRCP newsletter.

July 10, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Update on pay process improvement work - Mark Schmelz, Vice President and CHRO
  • Presentation: Fall Preparation
    • Appointment Renewals – Catherine Bonomini-Smith, Senior Associate Director HR Operations
    • New hire set-up - Anita Gurule, Director of Payroll Operations
  • Meeting Wrap-up

HRCP Meeting Presentation - July

HR Operations: 

UO Payroll 

Graduate Employee Hiring
International Employee

Dates and Deadlines

Employee Engagement Guide 

 

June 5, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Updates
    • HR Operations Updates, Catherine Bonomini-Smith, Senior Associate Director of HR Operations
      • OA Performance Tracking in Banner
    • HR Benefits Updates, Anne Willis, Associate Director of Benefits
      • OFLA to PFML
    • MyTrack Update – Maeve Anderson, Associate Director University Talent Acquisition 
      • Reminder about Fall offers
  • HR by the Numbers and Narrative
    • Setting the Frame, Sue Russell, Director of HR Community of Practice
    • Data Considerations at Work Megan Flanigan, HR DEI Analyst and Jenna Schuttpelz, Director Talent Acquisition, Classification and Compensation 
  • Meeting wrap-up

 

May 1, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Updates
    • New workplace injury reporting portal: Safety and Risk Services has launched a streamlined webform for reporting workplace injuries. Save the link for access and share with supervisors.
    • HR Operations Updates, Catherine Bonomini-Smith, Senior Associate Director of HR Operations
    • MyTrack Update – Maeve Anderson, Associate Director University Talent Acquisition - Team assignments on PDs
  • Support for Supervisor Success – Focusing your Approach and Resources
  • Sarah Blanchard, Student Employment Coordinator
  • Evey Lennon, Associate Vice Provost and University Librarian
  • Peter Fehrs, Associate Director Employee & Labor Relations
  • Meeting wrap-up

 

HRCP Meeting Presentation - June

 

 

 

 

April 3, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review​
  • Updates​
    • Sarah Blanchard, Student Employee Coordinator Request a presentation about UO Student Workers (UOSW)  that provides updates, outlines new practices for supervisors, and leaves adequate time for questions. Fill out the request form here: https://oregon.qualtrics.com/jfe/form/SV_6M5IZLYSGSoJzwO​
    • Recruitment education survey: Talent Acquisition has been delivering a series of trainings over the last year. As they plan for future trainings, they'd like to check in with campus colleagues to get a sense of your needs for resources and topics. Take the survey.​​
  • HR Communications: What is HR Communications and Why Do We Need It? Presenter,  Anna Duncan,  HR Communications Coordinator​ (Full presentation in slide deck.)​
  • MyTrack Bulk Communications – Maeve Anderson, Associate Director, University Talent Acquisition​ (Full presentation in slide deck.)​
  • Meeting wrap-up​

 

 

 

March 6, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Setting the Stage: Working Together
  • Summer Appointments
  • Faculty Hiring Pool Changes

 

 

 

 

February 7, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • CHRO - Opening Remarks 
  • New Annual training surrounding sexual misconduct and reminder of reporting responsibilities 
  • UO Student Workers (UOSW)   
  • MyTrack – Reporting, management tools
  • HR Community of Practice – Resources highlights and meeting wrap-up

 

 

January 10, 2024

AGENDA

  • Introduction of HR Community of Practice Director
  • Defining Community
  • UHR Staff Updates
  • HR Operations Update
  • MyTrack Update
  • Paid Family and Medical Leave Updates
  • Mandatory Training: UO Non-Discrimination
  • UO Maps
  • HR Community of Practice Feedback Poll

 

 

 

November 1, 2023

AGENDA

  • UHR Staff Updates
  • HR Operations Update
  • HR Community of Practice Unit
  • Benefits Enrollment Updates
  • OICRC: Mandatory Training Update: UO Non-Discrimination Training: HB 3456

 

 

 

October 4, 2023

AGENDA

  • Faculty UA Exclusion Reminders & Quarterly Roster Review and Update
  • ​​​​Reference Letter Collection
  • Open Enrollment

 

 

 

 

September 13, 2023

AGENDA

  • New Employee Orientation Updates
  • ​​​​Form Submission Changes Coming & OA/Faculty Merit Increases
  • Oregon Paid Family and Medical Leave

 

 

 

July 12, 2023

AGENDA

  • Using Professional Development as Part of Your Engagement Strategy
  • ​​​​Bargaining updates
  • I-9 COVID Flexibility updates
  • Summer and Fall Term Offers
  • HR Staffing updates

 

 

 

June 7, 2023

AGENDA

  • Legislative updates
  • ​​​​Institutional Hiring Plan
  • Required Workplace Notices and Posters
  • HR Operations updates
  • HR Staffing updates

 

 

May 3, 2023

AGENDA

  • Office of Investigations and Civil Rights Compliance updates
  • ​​​​Employee Roster Audit updates
  • HR Deadlines & Summer Appointments
  • Career Credit Toward Promotion
  • ADA updates
  • HR Staffing updates



 

April 5, 2023

AGENDA

  • Cyber Security Best Practices and updates
  • ​​​​Employee Recognition
  • Courtesy, Campus Associate and Emerit Renewal Process
  • Take Our Children to Work Day event

March 1, 2023

AGENDA

  • Behavioral Evaluation Threat Assessment (BETA) Team presentation
  • ​​​​HR Training Modules
  • HR Program updates
  • Volunteer Forms
  • Oregon CUPA-HR updates

 

February 1, 2023

AGENDA:

  • Academic Impressions Professional Development Resources
  • Remarks from the UO's Chief Human Resources Officer
  • New DuckID Claiming Process
  • Q & A

 

 

 

January 11, 2023

AGENDA:

  • Unit Roster Review Audit Process
  • MyTrack updates
  • New HR Programs
  • Q & A

 

 

 

November 2, 2022

AGENDA:

  • Student Life update
  • Vaccination Requirements
  • Workers Compensation 
  • Paid Leave Oregon
  • Online and Self-Guided Learning
  • TACC Team Announcements

 

 

 

October 5, 2022

AGENDA:

  • Canopy (EAP) Orientation for HR Partners
  • Benefit Open Enrollment
  • New Academic Ranks
  • Salary Increase update
  • UO Caregiver Networks