ID

Either enter or search for the UO ID number for the individual. If the employee does not have a UO ID, and this is a new hire, then follow the new hire process.

Position and Suffix

Enter the position number. The suffix will fill in automatically, based on the employee's history with that position number. If the suffix changes to 01 because you changed the timesheet org, select the override checkbox and correct the suffix to 00.

Contract Dates

Indicate the beginning and ending dates of the appointment for which funds are currently available. For an officer of instruction appointment, use the following term dates:

Summer wages can be paid to 9-month appointees during the period 6/16-9/15, (5/16 – 8/15 for Law) without further renewal. Please use the Summer Upload form to submit summer appointments and refer to the Summer Appointment Instructions.

Contract Type

Select the correct contract type and enter it.

Action

Select Renewal from drop down menu.

Faculty Type

The faculty type is a combination of the contract type and the EEO skill code (for example, D20). The skill code is assigned by University HR Classification and Compensation, and it should fill in automatically further down on the Appointment Tab.

These are commonly used faculty types

• Pro Tem and visiting instructor faculty types are DADJ20 (Officer of Instruction, Pro Tem)
• E20 (Funding Contingent, Research)
• Retiree faculty type is RTR (Retired Faculty Non-TRP). Faculty type RTRP (Retired Faculty TRP) is not used on RTOs.
• DVIS20 (Officer of Instruction, Visiting)

Rank and Title

For renewal appointments, Rank and Title will populate from the last appointment.

******For TTF RTOs ONLY: When the Terminal Degree is Incomplete

If at the time of the initial hire a tenure-related faculty candidate has not been awarded his or her terminal degree, the individual shall be issued a tenure-related contract using the classification of Acting.  In extraordinary circumstances the Acting classification appointment can be extended beyond the initial one year and with the renewal, the following statement should be included in the "Comments to be included on Contract" box on the Comments Tab:

The classification of Acting will be changed to the classification of Tenure-Track Professor with the rank of Assistant Professor upon completion of the Ph.D. degree requirements. Should completion of the requirements not occur by September 16 (August 16 for Law), 20xx (start of first year), a one-year, fixed-term contract will be issued to you for the period of September 16 (August 16 for Law), 20xx (start of first year) through June 15 (May 15 for Law), 20xx (end of first year). Continuation of this appointment beyond June 15 (May 15 for Law), 20xx (end of first year) is contingent upon actual conferral of the degree by June 15 (May 15 for Law), 20xx (end of first year)

If the individual completes the degree requirements and is issued a certification or statement of completion, the tenure-related contract remains in place. Should an individual who is issued the one-year, fixed-term contract receive the degree during the first academic year, upon the recommendation of the department and the dean, a tenure-related contract with a start date of September 16 (August 16 for Law) of the second academic year will be issued, and the tenure clock will commence effective that date.

Additional Information:

Tenure-Related Contract Issued with Rank of "Acting" Assistant Professor

UO Policy Statement 3.140: Hiring of Tenure-Related Faculty Without Terminal Degrees******

Dept

Indicate the organization code of the department or unit to which the appointee will be assigned.

College/Adm. Unit

Enter the organization code for the major administrative unit in which the appointment is being made. This field will sometimes fill in correctly based on the department/unit in the previous field, but not always.

VP

Leave as None.