This guidance applies to appointments where the hiring department is the same as the non-renewed career appointment. If the hiring department is the same as the non-renewed career appointment. If the hiring department is different from the department that non-renewed the Career faculty member, please consult HR and the Office of the Provost and Academic Affairs for instructional faculty positions, or the Office of the Vice President for Research and Innovation for funding-contingent research faculty positions, prior to making an offer to the non-renewed Career faculty member.

Generally, Career faculty members who have achieved promotion shall retain their promoted rank upon rehire provided they are working in the same type of role in which they were promoted (i.e. instructional, research, librarian).

Hiring a Career faculty member who was non-renewed from a career position after two full academic years break in service

If the break in service after a non-renewal of a career position is more than two academic years, you have the option to hire through a recruitment into a career position or hire into a new pro-tem position depending on the specifics of the position.

If you wish to hire the Career faculty member back into a substantially similar position to the one they previously held and the position is no longer categorized as career, you must seek guidance from the Office of the Provost and Academic Affairs for instructional faculty positions or the Office of the Vice President for Research and Innovation for research faculty positions, prior to hiring them into a pro-tem position.

Rehiring a Career faculty memeber who was non-renewed from a career position within two academic years of notice of non-renewal

If the university non-renews a position in the career classification for financial or programmatic reasons, the position cannot be refilled in the visiting, pro-tem, or postdoctoral scholar classification within the subsequent two years unless approved by the provost or their designee.

There are three rehire/renewal options when a Career faculty member has been non-renewed from a career position. See the following rehire procedures for each scenario.

Rehire Career faculty member into a different pro-tem position in the same department

A non-renewed Career faculty member can be rehired into a pro-tem position if the position is substantially different from the one the Career faculty member was non-renewed from.

This approach should be used when the academic unit has a legitimate temporary need, such as a substitution for a faculty member on leave or sabbatical, a short-term enrollment fluctuation, or some other temporary need.

For research faculty positions, this approach should be used when the unit has a legitimate temporary need, such as working in a different lab/PI in the same unit to fill a temporary need. However, doing the same sort of work for the same PI with only a short break in service is considered doing essentially the same work, even if a new grant has started. In the latter instance, the person should be considered to be “rehired” and maintain their prior career position (renew via RTO).

1. Treat as a new appointment out of the pro-tem open applicant pool (with the same rank as previously held as a career).
2. To the offer card, attach a memo that includes an explanation of how the position is different from the previous appointment addressed to the Office of the Provost and Academic Affairs for instructional faculty positions, or the Office of the Vice President for Research and Innovation for research faculty positions.

Rehire Career faculty member into a different career position in the same department

The non-renewed Career faculty member could also be rehired into a different career position if that position is determined by the unit to be ongoing and the work to be done in that position is substantially different.

1. Treat as a renewal into the other career position (with the same rank as previously held as a career if allowed under the current CBA and credit for years in classification).
2. Include an explanation of how the position is different from the previous appointment in the internal cocuments on the request to offer (RTO), or an attached memo addressed to the Office of the Provost and Academic Affairs for instructional Career faculty or the Office of the Vice President for Research and Innovation for research faculty positions.
3. Submit the renewal paperwork to Human Resources.

Renewal of Career faculty member in the career classification

If it has been determined after nonrenewal that the position the person is being “rehired” into is essentially the same position that was non-renewed, the position must remain a career position. This is essentially a renewal of the Career faculty member in the career classification.

1. If the decision to rehire is made prior to the effective date of the non-renewal, the non-renewal can be rescinded and replaced with a renewal notice.
2. If the decision to rehire is after the faculty member has been separated, treat the rehiring as a renewal, but also submit a request to offer in the career position for a 1, 2, or 3 year appointment as prescribed by the CBA.
3. Submit the renewal to Human Resources.