User Role

Overview

Position Description

Requisitions

Applications

Hiring Manager

Requires Supervisor-Level permissions

Responsible for day-to-day applicant and search management on a requisition. Most powerful role with most visibility on requisitions, less critical on position descriptions.

Able to view, create, edit position descriptions 

Will be able to see and edit available items on the job requisition. Will see applicants, applicant statuses, and flags.

Can see status of recruitment and all applicants. Will view applicants via the applications file on the dashboard, and  "View Applicants" on the main menu. Can change applicant statuses.

HR Administrator

Requires Supervisor-Level permissions

Unit-based member who manages HR activities within the system or needs access to the requisition or position description.

Will be able to see and edit  available items on the job requisition.

Can see status of recruitments and active applicants. Cannot change applicant statuses.

Unit Director/Head

Requires Supervisor-Level permissions

Unit based decision maker/department head.

Will be able to see and edit  available items on the job requisition.

Can see status of recruitments and active applicants. Cannot change applicant statuses.

Search Administrator

Requires Supervisor-Level permissions

Typically someone who will organize search committee meetings, schedule interviews, and gather feedback.

Can view limited sections on requisition if already a user with supervisor permissions in the system.*Base users can not view requisitions as this role.

Cannot view applicants.  Can only view and compile all search committee feedback. Can only leave feedback if they are also a search committee member. 

Search Committee
Member

Reviews and evaluates candidates. Can include non-users (ie students, GEs, community members, etc.) with submission of the Search Committee access form.

Can view limited sections on requisition if already a user with supervisor-level permissions in the system.

Can use the search committee tool to leave feedback about applicants in "search committee" statuses. Can only view applicants in specific statuses: see applicant statuses page

Hiring Manager Proxy

Requires Supervisor-Level permissions

Optional backup role used to provide coverage in the event that the Hiring Manager is not available to perform search functions.

Cannot see job requisition.

Can view applicants via the "Applications" tile, and "View Applicants" on the main menu. Can change applicant statuses if that permission is enabled on the requisition for the user assigned to the role.