Sabbatical Instructions

Sabbatical leave is governed by Article 33 of the UA CBA for represented faculty, and UO policy II.03.05  for unrepresented faculty. Sabbatical leave is granted to faculty for research, writing, advanced study, travel undertaken for observation and study of conditions in our own or in other countries affecting the applicant’s field or related scholarly or professional activities.

Sabbatical leave is granted when it can be shown that the applicant is capable of using this period in a manner which will thereafter increase the applicant’s effectiveness to the university and to the state.

Only the provost or designee can approve applications for sabbatical leave. 

Faculty with questions regarding sabbatical leave should contact their department or unit head. 

If you want to know whether you are eligible for sabbatical leave, you should contact your department administrator or Dean's office for an evaluation.


Eligibility     ::     Planning     ::     Salary and Benefits     ::     Post-Sabbatical Obligations


Eligibility for Sabbatical 

Both tenure-track faculty (TTF) and non-tenure-track faculty (NTTF) appointed at .5 FTE or more with the requisite rank, and duration of service may be considered for a sabbatical leave, provided that they first demonstrate they have satisfied all eligibility requirements. See Article 33 of the UA CBA and UO policy for details. 

Funding-contingent faculty members with an appointment in the instructor, lecturer, librarian, research assistant, or research associate category are ineligible for sabbatical. 

Special Notice Regarding NTTF Sabbatical 

Eligibility to be considered for sabbatical leave requires six years as a career NTTF at the University of Oregon, and only those career NTTF who have been promoted and who have appointments at .5 FTE or greater may apply for a sabbatical (to commence after the sixth year).

Sabbatical Application and Deadline

Faculty members should check with their specific school or college for deadlines and processes related to sabbatical applications.

Faculty members should submit the sabbatical packet containing the application along with the supporting documents to their unit head for approval by the deadline set by their school or college. The unit head will then submit the packet to the dean’s office using the online forms submission process.

The deadline for deans' offices to submit sabbatical leave requests to Office of Human Resources is January 15. Sabbatical leave requests will not be processed without dean's approval and signature. Sabbatical applications that do not meet all criteria may be denied. 

Article 33 of the Collective Bargaining Agreement (bargaining unit members) or university policy II.03.05  (non-bargaining unit members) must be printed on the back.

Sabbatical Packet

  1. Sabbatical Application with faculty member signature.
  2. Current curriculum vitae
  3. A statement which includes a description of the applicant's plans for the proposed sabbatical leave period and the purpose of the proposed leave, which may include research, writing, advanced study, travel undertaken for observation, and study of conditions in our own or in other countries affecting your field or related scholarly or professional activities. The statement should also include a description of (a) current teaching, (b) scholarship, research and creative activity, (c) service, and (d) other professionally relevant activities.
  4. If the applicant has previously been on sabbatical, a copy of the report on the applicant’s last sabbatical described in Article 33 Section 6 (if this is not the applicant’s first sabbatical).

Routing in sequential order:

  1. Department head for approval
  2. Dean/Director for approval
  3. HR for verification of eligibility
  4. Office of the Provost for approval
  5. Human Resources for distribution

Distribution:

  1. Original to faculty member's academic file (HR)
  2. Copy to dean/director
  3. Copy to department
  4. Copy to faculty member

Payroll Processing:

Human Resources sends a list to payroll of all approved sabbatical leaves, the dates of the leave, and the FTE while on leave (they use the current LD for the sabbatical application but update the account code). If there is a change needed to the FTE or labor distribution, departments need to complete a labor distribution EPAF, an appointment percent change form if being awarded more salary FTE support through a faculty award, or complete a Payroll Request Form (PRF) and route through the forms upload workflow. HR will review and send the requests to payroll. Use account code 10123 (sabbatical leave). To verify that the employee on sabbatical is paid correctly, the department should check HRIS (PWIVERI) for correct FTE and pay.

Salary and Benefits 

Salary received by a faculty member during a sabbatical shall be calculated as outlined in Article 33 of the UA CBA and UO policy II.03.05

To the extent approved in writing by the provost or designee, faculty members on sabbatical leave may supplement their sabbatical salaries to a reasonable degree, provided that such supplementation strictly conforms to the stated and approved purposes of the sabbatical leave. 

For detailed information about salary please see your unit’s payroll specialist. 

Before the beginning of a sabbatical leave, faculty members are strongly urged to contact the benefits office in Human Resources regarding benefits coverage while away from campus. This is particularly important for faculty members planning to travel abroad.

Post-Sabbatical Obligations

At the end of the sabbatical leave, a faculty member must submit a report of accomplishment and benefits resulting from the leave. 

Sabbatical reports are due at the end of the term following the faculty member’s return and must be submitted to the unit head, dean or director, and provost (or designee). 

Upon completion of the sabbatical leave, a faculty member is required to return to the university for at least one year of service.