The information below outlines user permission levels in detail:
Visibility and Functions | Supervisor Level | Base Level | Search Committee |
Position Descriptions | |||
| Can copy, create new, or edit not yet approved position descriptions | X | ||
| Can view positions descriptions | X | Only if listed as an approver | |
| Can view/edit notes on position descriptions | X | ||
| Can view documents on position descriptions | X | Only if listed as an approver | |
| Can attach documents on position descriptions | X | ||
| Can restart approval process | X | ||
| Can edit approval process if also assigned as an approver and share a team with the Unit/Director Head | X | ||
Job Requisitions* | |||
| Can view/add notes on job requisitions | X | ||
| Can view/attach documents on job requisitions | X | ||
| Can view/edit approvals on job requisitions | X | ||
| Can add Hiring Manager Proxy(ies) on job requisitions | X | ||
Applications* | |||
| Can be assigned applications | X | X | X |
| Can change applicant statuses | If assigned as the hiring manager or hiring manager proxy (can select outcomes) | ||
| View applicant personal data (address, phone, email) on applicant card | X | If assigned to review | |
| View application | X | If assigned to review | X |
| View resume and other application materials | X | ||
| View the advertising source of the application | X | ||
| View notes | X | ||
| View flags on the applicant | X | X | |
| View status of application history | X | ||
| Compile and send applicants’ materials to other users | X | ||
| Send ad hoc communications to applicants | X | ||
| View MyTrack generated emails to applicants | X | ||
| View/request reference checks | X | X | |
| Assign applications for review by additional individuals (e.g. outside of the search committee) | X | ||
Offers and Onboarding* | |||
| View/edit details of proposed offers | X | ||
| Attach individual documents to proposed offer | X | ||
| View onboarding tasks for a new hire | If assigned as the supervisor or onboarding delegate | If assigned as the supervisor or onboarding delegate | |
| Create new, edit existing (incomplete), or reorder onboarding tasks for a new hire | X | ||
| Email new employees to notify if changes are made to onboarding tasks | X | ||
| View/filter all onboarding tasks by task, employee, or manager | X | If assigned as the supervisor or onboarding delegate | |
* Visibility into these areas or access to these functions will require the user is listed in either a user or approval role on the job requisition or offer card. See the user roles and permissions matrix for additional information.