The information below outlines user permission levels in detail:
Visibility and Functions |
Supervisor |
Base User
|
Search Committee
|
Position Descriptions |
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| Can create new, edit, or copy position descriptions | X |
Only if listed in the Approvers maintain |
|
| Can view/edit notes on position descriptions | X | ||
| Can view/attach documents on position descriptions | X | ||
| Can restart approval process or can edit approval process if they are also one of the assigned approvers | X | X | |
Job Requisitions* |
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| Can view/edit notes on job requisitions | X | X | |
| Can view/attach documents on job requisitions | X | X | |
| Can view/edit approvals on job requisitions | X | X | |
| Can add Hiring Manager Proxy(ies) on job requisitions | X | ||
Applications* |
|||
| Can be assigned applications | X | X | X |
| Can change applicant statuses | X | ||
| View applicant personal data (address, phone, email) on applicant card | X | ||
| View application (all forms of application plus attached materials including supplemental questions, vita, cover letter, resume, etc.) | X | X | X |
| View the advertising source of the application | X | X | |
| View activities the applicant has completed in the system | X | ||
| View notes, completed forms, flags on the applicant | X | ||
| View status of application history | X | ||
| Assign applicant statuses (move applicants through search, including final disposition of applicants—only if hiring manager or hiring manager proxy role in addition to supervisor-level permissions) | X | ||
| Compile and send applicants’ materials to other users | X | ||
| Send ad hoc communications to applicants | X | ||
| View MyTrack generated emails to applicants | X | ||
| View/assign/complete internal forms (interview, reference, etc.) | X | X | X |
| View/request reference checks | X | X | X |
| Assign applications for review by additional individuals (e.g. outside of the search committee) | X | ||
Offers and Onboarding* |
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| View/edit details of proposed offers | X | ||
| Attach individual documents to proposed offer | X | ||
| View, create new, edit existing (incomplete), remove, or reorder onboarding tasks for a new employee | X | X | |
| Email new employees to notify if changes are made to onboarding tasks | X | X | |
| View/filter all onboarding tasks by task, employee, or manager | X | X | |
* Visibility into these areas or access to these functions will require the user is listed in either a user or approval role on the job requisition or offer card. See the user roles and permissions matrix for additional information.
