Pro Tem positions are intended to allow a department or unit to fill short-term needs including, but not limited to, enrollment fluctuations, replacement staffing needs, staffing for short-term research projects, or to accommodate partner or opportunity hires. For this reason, you must consider whether your unit is anticipating an ongoing need for a position beyond the third year of hire, as Pro Tem appointments are limited to up to three years (counted by number of fiscal years in which they had an appointment).
Third Year Pro Tem Guidance
Instructional Pro TemsOption 1. Conduct a Career Faculty Search to Fill the former Pro Tem Position
For ongoing positions, the primary goal is to ensure we have the best possible faculty, which typically requires completing a fully competitive, targeted, national search. For this reason, if you anticipate your unit will have an ongoing need for this non-funding contingent position beyond the current year, we encourage you to consider a national search. To consult about streamlining career faculty searches, you can reach out to your unit's assigned recruiter in Human Resources' Talent Acquisition team by emailing firstname.lastname@example.org.Option 2. Petition for Ongoing, Long term Pro Tem Position
In the case of an instructional position, if the pedagogical or programmatic needs of your unit are best served by a professional in the field, Article 15, section 6 of the Collective Bargaining Agreement between United Academics and the UO, makes allowances for this. The Provost or their designee may designate an "Ongoing, Long-term Pro Tem" position. Reasons for ongoing pro tem positions include when a department or unit:
- Believes the student experience is enhanced by having new instructors cycle into the program to meet specific needs;
- Identifies a position that is best taught by a working or retired professional in the industry and the position includes not more than three courses per year;
- Offers recent PhD graduates a short term position and there is an expectation that a new person will fill this position every one to three years;
- When traditionally large fluctuations in enrollment can be best accommodated by having a reasonable number of ongoing pro tem positions.
Inadequate or limited financial resources are not legitimate pedagogical or programmatic reasons for designating a position as an ongoing long term pro tem position.
If you plan to exercise option 2, the petition forms can be found on the HR website. The petition for an ongoing long term pro tem must be accompanied by the faculty member's cv or resume and then submitted along with the Request to Offer (RTO).Option 3. Petition for an exception to add one additional year as Pro Tem
It may be more difficult during this COVID transition year to determine whether you will need this position on an ongoing basis, or to determine a consistent FTE for a career position, making Options 1 and 2 above less viable. If your department or unit foresees a need for continuing this position in the pro tem category for the upcoming year due to enrollment uncertainty, it is permissible for the department or unit to petition the Provost or designee to continue the position in the pro tem category for up to one year beyond the three year limit for this year only. these should be discussed with the dean's office of your school/college in advance of petitioning the Provost or designee.
Please note: Pro tems who were extended last year for a fourth year will not be extended again; units will instead need to conduct a career search or petition for ongoing, long term pro tem position as outlined in Options 1 and 2 above.
If you plan to exercise option 3, the petition forms can be found on the HR website at: https://hr.uoregon.edu/templatesforms. The petition for an additional year can be submitted along with the Request to Offer (RTO).
Research Funding Contingent Pro TemsOption 1. Reclassify the Position to a Career Faculty Position
Reclassification of funding contingent positions does not require approval prior to initiating any changes. If your unit does reclassify the pro tem position to a career faculty position, you may either perform a new targeted, fully competitive national search or reclassify the current incumbent into the career position. The goal is to hire the best possible candidate. If you are reclassifying the position to a career position, please notate that in the internal comments on the renewal Request to Offer (RTO) form as submit it as usualOption 2. Petition for an Exception for one additional year as a Pro Tem (rare)
If your department or unit foresees a need for continuing this position in the pro tem category, it is permissible in rare cases for the department or unit to petition the Vice President for Research and Innovation or designee to continue the position in the pro tem classification for up to one year beyond the three year limit for unusual or extenuating circumstances.
If you plan to exercise option 2, the petition forms can be found on the HR website. The petition for an additional year can be submitted along with the Request to Offer (RTO).