General Program Questions
The University of Oregon has contracted with The Standard to administer it's state-mandated paid leave program, which is called Paid Family and Medical Leave. The Standard currently administers the UO's short-and long-term disability programs.
PFML is a State of Oregon mandated program that ensures individuals, employers, and families have the time and support they need to care for themselves and their loved ones when life's important moments affect their health and safety.
All actively working and contributing full and part time workers who work for an Oregon employer. This includes faculty, officers of administration, classified, graduate, temporary and student employees.
PFML provides a weekly wage replacement for up to 12 weeks of medical, family, or safe leave in a 52-week period starting from the day your leave begins. An additional 2 weeks, for a total of 14 weeks, of family leave is available for limitations related to pregnancy, childbirth, or a related medical condition, including but not limited to lactation.
PFML provides paid time off for:
Caring for members of your family:
- During the birth of a child
- Bonding with a child in the first year:
- After birth
- Through adoption
- Placement for foster care
- With serious health condition
To care for yourself when you have:
- A serious health condition
For survivors of:
- Sexual assault
- Domestic violence
A family member is defined by state law and can be any of the following:
- Your spouse or domestic partner
- Your child (biological, adopted, stepchild, or foster child), your spouse or domestic partner’s child, or the child’s spouse or domestic partner
- Your parent (biological, adoptive, stepparent, foster parent, or legal guardian), the parent of your spouse or domestic partner, or your parent’s spouse or domestic partner
- Your sibling or stepsibling or their spouse or domestic partner
- Your grandparent or your grandparent’s spouse or domestic partner
- Your grandchild or your grandchild’s spouse or domestic partner
- Anyone you are related to by blood or affinity, whose close association with a covered individual is the equivalent of a family relationship.
The Standard will provide eligibility determination, claims processing and benefit payment to employees.
Employees may begin filing claims for benefits on August 14, 2023, for leaves effective September 3, 2023 or later, directly with The Standard by calling 800-242-1888 and referencing policy number 762384-Z.
The Standard will walk you through the process during your call; however, you will want to refer to policy #762384-Z. You will also need to provide your name, employer, type of leave requesting, dates of your leave and healthcare provider name and contact information.
If your leave is foreseeable, you are required to file your claim with The Standard and notify your supervisor, in writing, 30 days in advance. If you do not give the required notice, your first weekly benefit may be reduced. In an emergency, you must notify your supervisor (this does not have to be in writing) that you plan to use Paid Leave within 24 hours. Follow up with a written notice to your supervisor within 3 days after starting leave.
Employees can apply for benefits beginning August 14, 2023 for leaves effective September 3, 2023.
Once you have filed a claim with The Standard, and the claim has been approved, benefits will be paid on a weekly basis directly from The Standard.
PFML is funded by payroll taxes. Employees contribute .6% of gross monthly wages per month. Employers contribute .4% of gross monthly wages per month. Example: If an employee’s monthly gross wage is $2,000; the UO would pay $8.00 per month, and the employee would pay $12.00 per month.
Employees will see the first monthly contribution deduction on their September 2023 paycheck.
No. Per Oregon state law, eligible employees may not opt out of contributions.
Contributions will be included in wages subject to Oregon tax and will be included on your W2. The IRS has not issued guidance regarding federal tax liability.
Yes. Benefits received are considered taxable income. The IRS has not issued guidance regarding federal tax liability.
Benefits received under your short term disability policy will offset your Oregon Paid Family and Medical leave benefits.
The program does not cover employees that work remotely in other states.
Yes. A non-birthing parent may receive 12 weeks of paid family leave under Paid Family and Medical Leave. The leave must be used within one year of the birth.
No. If your leave for a serious health condition for you or a family member occurred prior to 9/3/2023, your are not eligible for benefits retroactively.
No. If you are eligible for FMLA/OFLA at the time you apply for Paid Family and Medical Leave, they will run concurrently.
Health insurance will continue while on an approved Paid Family and Medical Leave claim. Employees will be responsible for paying their monthly premium share while on leave. Failure to pay the monthly premium may result in termination of coverage.
If you've worked for the UO for at least 90 days, your job will be protected.
Yes. Benefits may be taken in increments equal to one work day or one work week.
Employees are not required to apply for benefits. However, employees pay into the program and are encouraged to apply.