Time Off Policy and Procedure

Temporary Change to OA Time Off:

Vacation

Officers of administration may temporarily accrue vacation leave beyond the current maximum until September 30, 2021.

Beginning with the end of June accrual, the maximum vacation leave balance will be increased from 260 hours to 340 hours, which will allow OAs to accrue up to an additional 80 hours of vacation. The new balance maximum will be available until September 30, 2021 giving those accruing the additional vacation time to utilize the paid leave. All other provisions of vacation leave policies and procedures remain the same.

View Updated Vacation Procedure

UO Emergency Sick Leave

The University of Oregon has temporarily implemented a new UO emergency sick leave program to be utilized while the university responds to the COVID-19 outbreak. The program is based on the new federal “Emergency Paid Sick Leave Act” (H.R. 6201). It provides employees with access to additional paid leave and provides broader benefits than the federal law requires.

Human Resources, in consultation with the OA Employment Policy Advisory Group, has activated an emergency sick leave procedure for Officers of administration.

View Emergency Sick Leave Procedure

Introduction:

Clear, understandable procedures covering vacation, sick, and other leaves are critical for recruitment, retention, and the fair treatment of our OA employees.  UO has a variety of strong, employee- and family-friendly policies relating to time away from the workplace.

This policy and procedure consolidates already-existing leave policies and simplifies some of the language associated with these policies.  The procedure outlines the various forms of leave an OA is entitled to, including holidays, vacation time, sick time, parental leave, and other leaves with and without pay.  The procedure establishes eligibility requirements and provides links to information regarding legally protected leave rights such as the Family Medical Leave Act (FMLA). 

Key Elements:

  • Removes six (6) month wait period for new hires to utilize earned vacation time.
  • Adjusts sick time accrual for less than 1.0 FTE OAs to comply with new sick leave law.
  • Maintains benefits associated with current leave practices and policies.
  • Consolidates guidance and resources regarding jury duty, military leave, FMLA, etc.

*NOTE - This policy and procedure does not yet reflect the work of a university-wide working group examining the feasibility of implementing a sick leave donation bank.  The bank would replace the current practice of advancing unearned sick leave.  OAs are participating on this working group which has not yet finalized its report.  Further changes to this procedure may be necessary depending on the working group’s report.