HR Community of Practice Meeting Highlights & Resources

Notes and Resources from previous meetings are provided below.

March 6, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • Setting the Stage: Working Together
  • Summer Appointments
  • Faculty Hiring Pool Changes

 


February 7, 2024

AGENDA

  • Review of training, dates and deadlines, agenda review
  • CHRO - Opening Remarks 
  • New Annual training surrounding sexual misconduct and reminder of reporting responsibilities 
  • UO Student Workers (UOSW)   
  • MyTrack – Reporting, management tools
  • HR Community of Practice – Resources highlights and meeting wrap-up

 


January 10, 2024

AGENDA

  • Introduction of HR Community of Practice Director
  • Defining Community
  • UHR Staff Updates
  • HR Operations Update
  • MyTrack Update
  • Paid Family and Medical Leave Updates
  • Mandatory Training: UO Non-Discrimination
  • UO Maps
  • HR Community of Practice Feedback Poll

 


November 1, 2023

AGENDA

  • UHR Staff Updates
  • HR Operations Update
  • HR Community of Practice Unit
  • Benefits Enrollment Updates
  • OICRC: Mandatory Training Update: UO Non-Discrimination Training: HB 3456

 


October 4, 2023

AGENDA

  • Faculty UA Exclusion Reminders & Quarterly Roster Review and Update
  • ​​​​Reference Letter Collection
  • Open Enrollment

 

 


September 13, 2023

AGENDA

  • New Employee Orientation Updates
  • ​​​​Form Submission Changes Coming & OA/Faculty Merit Increases
  • Oregon Paid Family and Medical Leave

 

 


July 12, 2023

AGENDA

  • Using Professional Development as Part of Your Engagement Strategy
  • ​​​​Bargaining updates
  • I-9 COVID Flexibility updates
  • Summer and Fall Term Offers
  • HR Staffing updates

 

 


June 7, 2023

AGENDA

  • Legislative updates
  • ​​​​Institutional Hiring Plan
  • Required Workplace Notices and Posters
  • HR Operations updates
  • HR Staffing updates

 

 


May 3, 2023

AGENDA

  • Office of Investigations and Civil Rights Compliance updates
  • ​​​​Employee Roster Audit updates
  • HR Deadlines & Summer Appointments
  • Career Credit Toward Promotion
  • ADA updates
  • HR Staffing updates

April 5, 2023

AGENDA

  • Cyber Security Best Practices and updates
  • ​​​​Employee Recognition
  • Courtesy, Campus Associate and Emerit Renewal Process
  • Take Our Children to Work Day event

March 1, 2023

AGENDA

  • Behavioral Evaluation Threat Assessment (BETA) Team presentation
  • ​​​​HR Training Modules
  • HR Program updates
  • Volunteer Forms
  • Oregon CUPA-HR updates

 


February 1, 2023

AGENDA:

  • Academic Impressions Professional Development Resources
  • Remarks from the UO's Chief Human Resources Officer
  • New DuckID Claiming Process
  • Q & A

January 11, 2023

AGENDA:

  • Unit Roster Review Audit Process
  • MyTrack updates
  • New HR Programs
  • Q & A

November 2, 2022

AGENDA:

  • Student Life update
  • Vaccination Requirements
  • Workers Compensation 
  • Paid Leave Oregon
  • Online and Self-Guided Learning
  • TACC Team Announcements

October 5, 2022

AGENDA:

  • Canopy (EAP) Orientation for HR Partners
  • Benefit Open Enrollment
  • New Academic Ranks
  • Salary Increase update
  • UO Caregiver Networks

September 14, 2022

AGENDA:

  • Benefits Open Enrollment
  • Covid-19 Update
  • Paid Leave Oregon and Flexible Work Arrangements
  • Performance Reviews

August 3, 2022

AGENDA:

  • Employment Engagement Strategies
  • Team Updates
  • Fall Term Hiring & Processing Timline
  • United Academics Bargaining Summary
  • HR Staffing update
  • Announcments
  • Q & A 

June 1, 2022

AGENDA:

  • Ombuds Program
  • World Athletic Championships Oregon 2022
  • UO COVID-19 Leave
  • Career Annual FTE
  • Career Contingent Offer Letter and Offer Card
  • Juneteenth Holiday
  • HR Staff updates

MAY 4, 2022

AGENDA:

  • Legislative updates
  • Collective Bargaining updates
  • Faculty Renewals, Summer Appointments and Deadlines
  • Employee Demographic Data Collection
  • 2022 IHP Tenure Track Faculty Searches
  • HR Staff updates

April 6, 2022

AGENDA:

  • Climate Survey
  • Benefit Eligibility update
  • Duck ID Claiming Process
  • Protection of Minors Policy
  • Courtesy Renewal Process
  • HR Staff updates
  • Q & A


February 2, 2022 

AGENDA:

  • Employee Engagement
  • Employee Engagement and Development
  • Wellness Resources
  • Q & A

January 12, 2022 

AGENDA:

  • Dual Career Program at the UO
  • Workplace Harassment and Discrimination Prevention training update
  • OA, Faculty, & Classified Salary Increase update
  • SEIU Contract update
  • MyTrack Dashboard update
  • Clery Notification and Training update
  • Q & A

December 1, 2021 

AGENDA:

  • Workplace Harassment and Discrimination Prevention training update
  • Crucial Conversations training update
  • Faculty Offers for Winter Term
  • Classified Search Process Change 
  • Q & A

November 3, 2021 

AGENDA:

  • Tips for Hiring in the Current Labor Market
  • MyTrack Update -Fixed Term Appointments
  • Return-to-Work Process for Symptomatic Employees
  • HR Staffing update
  • Q & A

October 6, 2021,

AGENDA:

  • UO Ergonomics for Fall 2021
  • Annual Benefit Enrollment
  • COVID-19 Testing update
  • DuckWeb and MyTrack Onboarding Process Improvements
  • MyTrack Offer Card update
  • HR Staffing
  • Q & A

September 1, 2021,

AGENDA:

  • Prohibited Discrimination and Retaliation Policy update and training
  • Workplace Harassment & Discrimination Prevention Training expectations and timeline
  • Vaccination Requirement update
  • MyTrack Report update
  • HR Staffing update and introductions
  • Annual Benefit Enrollment update
  • Q & A

August 4, 2021,

AGENDA:

  • Security Best Practices for Remote Work
  • Fall Vaccination Requirement
  • DAS/SEIU contract update
  • Fall Hiring Timelines
  • PEBB vaccination incentive update
  • HR Staffing update
  • Q & A

July 14, 2021

AGENDA:

  • PEBB Vaccination Incentive reminder
  • Faculty & OA Vacation Cap
  • Q & A

June 25, 2021

HR Community of Practice Professional Development Session: Keeping Your Team's Wellness in Mind as We Transition

Session developed and presented by:
Melissa Bowers, Business Manager, English Department
Cory Farragher-Gnadt, Classification and Compensation Analyst
Tiffany Lundy, Learning and Development Manager
Jen Mirabile, Sr. HR Programs Coordinator
Patrick Moore, Associate Director, FASS Human Resources and Payroll
Danielle Parmenter, Executive Asst., Office of Research and Innovation
Kate Stoysich, Health Promotions Specialist, University Health Services

 


June 2, 2021

AGENDA:

  • Engagement activity
  • Vaccination update
  • Talent Acquisition updates
  • Q & A

May 5, 2021

AGENDA:

  • Path to Fall Supervisor and Employee Resources
  • HR postings
  • Talent Acquisition updates
  • Career faculty updates
  • Q & A

April 7, 2021

AGENDA:

  • Legislative update
  • Vaccination update
  • Fall Planning update
  • Flexible Work Arrangements update

March 3, 2021

AGENDA:

  • University Financial update
  • Transportation Services update
  • Hiring Freeze update
  • Years of Service Recognition

February 26, 2021

HR Professional Development Session

Preparing for a Difficult Conversation in a Remote Environment

Workshop Presentation Slides
Workshop Break-Out Room and Chat Document
Workshop Recording (to access the recording please log into UO Office 365)

Subcommittee members and presenters
Melissa Bowers, Business Manager, English Department
Dan Currier, Inter. Special Projects Strategic Partner, Employee and Labor Relations
Cory Farragher-Gnadt, Classification and Compensation Analyst
Peter Fehrs, Associate Director, Employee and Labor Relations
Tiffany Lundy, Learning and Development Manager
Patrick Moore, Associate Director, FASS Human Resources and Payroll
Danielle Parmenter, Executive Assistant, Office of Research and Innovation


February 3, 2021

AGENDA:

  • Division of Equity and Inclusion updates
  • HR updates
  • Return to Work Process for Employees
  • Performance Review Submissions
  • Spring/Summer Faculty Hiring Appointments

January 13, 2021

AGENDA:

  • Training and Development updates and presentation
  • HR updates
  • OA Job Family Framework Project
  • Talent Acquisition and MyTrack updates

December 8, 2020

HR Professional Development Session

Presenters
Sara Clark, Intercultural Education Coordinator, Mills International Center, Division of Global Engagement
Jen Mirabile, Sr. HR Programs Coordinator, HR Programs and Services

 

How to Keep Inclusion on your Radar

Workshop recording- please log into your UO Office account to access this video
Workshop presentation slides
Workshop pre-work assignment
Workshop tools


December 2, 2020

AGENDA:

  • Employee Assistance Program -Services and Programs
  • HR updates
  • Leave updates
  • Bargaining update
  • Retirement Incentive Program
  • Talent Acquisition and MyTrack updates

November 4, 2020

AGENDA:

  • COVID-19 Incident Management Team updates
  • HR updates
  • Recruitment Process updates
  • Academic updates
  • Voluntary WorkShare Program update
  • HR Operations updates

 


October 7, 2020

AGENDA:

  • HR Updates
  • Benefits Open Enrollment
  • Political Issues in the Workplace
  • COVID-19 Reminders
  • Performance Reviews

 

  • HR Community of Practice Highlights
  • HR Community of Practice Presentation

September 2, 2020

AGENDA:

  • HR Updates
  • Coaching and Support Resources for Safety Regulations
  • Benefits Annual Enrollment
  • Veterans Preference and Fall Hires Reminders
  • Pay Actions Reminders

 

  • HR Community of Practice Highlights
  • HR Community of Practice Presention

August 5, 2020

AGENDA:

  • President Michael Schill to address HR Partners
  • Q & A with the president
  • HR Updates

July 15, 2020

HR Professional Development Session

Mental Health Discussion with HR Community of Practice

Mental Health Discussion with HR Community of Practice - Presentation slides

Mental Health Discussion with HR Community of Practice - Recording

Presenters:
Eric Garcia, Sr. Staff Psychologist, Counseling Center
Jen Mirabile, Sr. HR Programs Coordinator, HR Programs and Services
Sue Russell, Executive Assistant/Strategic Initiatives Coordinator, University HR
Martin Stanberry, ADA Coordinator and Associate Director, Employee and Labor Relations
Jason Vartanian, Affirmative Action and ADA Specialist


July 1, 2020

AGENDA:

  • HR Community of Practice review
  • Vacation Cap
  • Unemployment Compensation
  • UO Voluntary Summer Work Share Program
  • Bargaining update
  • Resumption Planning
  • Question and Answer

 

  • HR Community of Practice Presentation
  • HR Community of Practice Highlights

June 3, 2020

AGENDA:

  • Pay Actions Freeze
  • UO Voluntary Work Summer Program
  • Return to Campus Employee Survey
  • Talent Acquisition Updates
  • Question and Answer

 

  • HR Community of Practice Meeting Highlights
  • HR Community of Practice Presentation
  • HR Community of Practice Meeting Notes Template

May 6, 2020

AGENDA:

  • HR Updates
  • Summer and Fall Term Planning
  • Unemployment Resources
  • UO Emergency Paid Sick Leave updates
  • Virtual Training Opportunities
  • Question and Answer

April 16, 2020

AGENDA:

  • HR Updages
  • Reporting Positivie Tests of COVID-19
  • UO Emergency Sick Leave and FMLA Expansion updates
  • Talent Acquisition Updates
  • Question and Answer

April 1, 2020

AGENDA:

  • Employee Assistance Program Resources
  • Training Opportunities
  • COVID-19 Updates
  • Talent Acquisition Updates
  • Question and Answer

March 4, 2020

AGENDA:

  • Bargaining update
  • ELR Staffing update
  • ADA and Affirmative Action update
  • Talent Acquisition updates
  • Records Management project
  • HR Records
  • Records Management Q & A

February 26, 2020

HR Professional Development Session

Onboarding Best Practices for HR Partners -Part 2
  • Presenters:
    • Jenna Rakes, Associate Director, Talent Acquisition
    • Jessica Marquez, HR Manager, Knight Campus

February 5, 2020

AGENDA:

  • HR Community of Practice
  • Classification and Compensation
  • Staffing Updates
  • New Employee Onboarding Program
  • OA Job Family Framework
  • PRF project update
  • Courtesy renewals

January 8, 2020

AGENDA:

  • HR Community of Practice
  • OA Job Family Framework
  • Pregnancy Accommodations (HB 2341)
  • Talent Acquisition Updates
  • Oregon Equal Pay Act

December 4, 2019

AGENDA:

  • HR Updates
  • Pregnancy Accommodations HB 2341
  • Fair Labor Standards Act

 

November 20, 2019

HR Professional Development Session

Onboarding Best Practices for HR Partners
  • Presenters: Onboarding Resources
  • Nancy Nieraeth, Director, Talent Acquisition
  • Jenna Rakes, Associate Director, Talent Acquisition
  • Presenters: Onboarding Best Practices
  • Connie Brady, Associate Dean for Finance and Admin., LCB
  • Jared Haddock, Associate Director HR & Admin., Information Services
  • Jessica Marquez, HR Manager, Knight Campus

 

November 6, 2019

AGENDA:

  • PERS Changes
  • Banner Two-Step Login Process
  • OA Probationary Period and Exit Interview Survey
  • Fair Labor Standards Act
  • HR Staffing

 


October 2, 2019

AGENDA:

  • Benefits Open Enrollment
  • HR Community of Practice
  • Bargaining update
  • New Temporary Employment Pool
  • GE Pay Update

September 11, 2019

AGENDA:

  • HR Mission, Vision, and Strategic Initiatives
  • OA Job Family Framework Project
  • Bargaining update
  • Electronic PRF Project update
  • Legislative update

August 7, 2019

AGENDA:

  • Introduction of Classification and Compensation Director
  • Telecommuting/Alternative Work Arrangement Policy
  • Fall Term Renewals/New Hire Deadline
  • Meeting Activity -HR Unit Presentations

 


July 10, 2019

AGENDA:

  • OA Job Family Framework Position Description Initiative
  • HR Operation updates
  • Talent Acquisition updates
  • Workplace Harassment and Discrimination Prevention training

June 5, 2019

AGENDA:

  • Legislative updates
  • Oregon Equal Pay Act
  • Layoff Process update
  • Update MyTrack PD Module
  • PD Update Timeline for OA Job Family Framework
  • Workplace Harassment and Discrimination Prevention training

May 1, 2019

AGENDA:

OA Job Family Framework Project Listening Session
Presenters: Kaia Rogers, Sr. Director, HR Programs, Services and Strategic Initiatives and Carol Mercer from Sibson Consulting.
HR wants to hear from HR Partners:

Those who were unable to attend the May HR Partners OA Job Family Framework listening session can submit feedback using the link below. Those who attended and have more to share are welcome to submit additional feedback using the same link.

Submit Feedback


April 3, 2019

AGENDA:

  • Cybersecurity Training presented by Leo Howell, Chief Security Officer
  • UO Budget challenges and process
  • OA Job Family Framework
  • Talent Acquisition updates
  • New hire, renewals, and summer appointment deadlines
  • Courtesy renewal process

March 6, 2019

AGENDA:

  • Bargaining updates
  • Policy updates
  • Oregon Equal Pay Act complaint process
  • Oregon Equal Pay Act
  • OA Job Family Framework project
  • CHRO search update

February 6, 2019

AGENDA:

  • HR Staffing updates
  • Workplace Harassment and Discrimination Training
  • Talent Acquisition and Oregon Equal Pay Act updates
  • Student Sexual and Gender Based Harassment and Violence Complaint and Response Policy and the Student Conduct Code and Community Standards

January 9, 2019

AGENDA:

  • HR Partner Survey
  • MyTrack Update
  • Talent Acquisition Update
  • Oregon Equal Pay Act
  • OA Job Family Framework project
  • Faculty Across the Board salary increases
  • Workplace Harassment and Discrimination Training