Direct Appointments: Officers of Administration

The University of Oregon is an equal opportunity employer committed to recruiting and employing well qualified candidates for available employment opportunities.  Consistent with that commitment, it is the university’s practice to conduct competitive searches to enhance the excellence of the institution’s workforce, and to facilitate the attainment of affirmative action goals and objectives.  As appropriate, the university will recruit both within and outside its work force to obtain qualified applicants, with the scope of search national, regional or local, depending on the nature of the position. 

The university recognizes that there may be situations in which a compelling reason exists to make a direct appointment.  Direct appointments are considered an exception to general guidelines and will be considered only under certain circumstances.

Process for Direct Appointments

A hiring unit requesting consideration for a direct appointment without a search either of a current university employee or a candidate external to the university, will be asked to provide justification for the appointment through submission of the position description, job requisition, and the appropriate justification form, in MyTrack, the online talent management system.

Use the links below to learn more about each type of direct appointment and instructions for taking action:

Expansion of Duties
Use when an individual has taken on significantly greater responsibility and complexity in their duties on an ongoing basis.

Interim Assignments
Use in cases where critical business needs require short term, emergency placement while a competitive search is being conducted.

Ongoing Assignments
Use when a search fails, to meet a university mission-critical need, or other certain circumstances.

Reorganizations
Use in situations involving position or pay changes for multiple individuals in a unit/department.

Other Processes Related to Direct Appointments

Title Changes

To change an employee's title when there is no change in job duties or salary, submit a Payroll Request Form (PRF) reflecting the new title. Note in the Remarks section, "TITLE CHANGE ONLY. No change in salary or job duties." Title changes require the approval of a director/department head and Dean or Vice President.

A title change that is accompanied by a pay increase and/or job duty changes is processed using the expansion of duties process.

Temporary Added Job Responsibilities

Circumstances may arise when an employee is temporarily assigned to take on additional, and perhaps higher-level, responsibilities while still performing his or her own job duties. In these cases, the additional duties may be of such significance that extra compensation is paid as a stipend. To request this increase in compensation (which is available for up to one year), the supervisor submits a justification memo along with a PRF for a stipend and route to the director/department head, dean for schools and colleges, and the appropriate Vice President/Senior Vice Provost for approval.