UO COVID-19 Vaccination Requirement: New Hire Instructions

All newly hired faculty, officers of administration, classified employees, and UO temporary employees must complete the online COVID-19 vaccination requirement form within 30 days of their start date and are subject to weekly testing until they report they are fully vaccinated or receive approval for a testing exception (see below).

In order to complete the process, you must have your Duck ID and password, as you will be required to log in. Detailed information regarding the requirement and process can be found on the UO coronavirus website.

Action Steps

If you have questions, concerns, or difficulty completing the process, please contact your supervisor or your unit’s HR representative.

You should take action right away to allow yourself time to meet the your deadline.


First, gather your information:

  • To report vaccination status, you will need to enter the type of vaccination (i.e. Pfizer, Moderna, etc.), the date(s) the vaccination(s) were given, and upload a copy of the front and the back of your vaccination card or other medical record that documents your immunization date(s).
  • To request an exemption, you will need to designate and document the type of exemption you are requesting by completing either the medical exemption form or religious exemption form. Under the federal executive order, an exemption is only allowed for medical or religious reasons.
    Please note that the medical exemption form requires the signature of a medical provider. You will need to allow time for this step to meet your deadline.

Then, prepare your required documents for upload:

  • Create electronic copies of your documents. Scanned copies (PDF) or photographic copies (JPEG) are accepted. To ease the process, it is highly recommended that you prepare your documents for upload prior to beginning the process of completing the online form.

Lastly, complete the secure HIPAA compliant online form and upload your document(s):

  • Complete the online form and upload the required electronic documents within thirty days of your hire date.

UO Weekly COVID-19 Testing Requirement

Newly hired UO employees must get tested weekly as part of the university's required COVID-19 testing program until they have reported that they are fully vaccinated or receive approval for a testing exception. You have 30 days to complete the vaccination requirement process. However, you are encouraged to take action as soon as possible.