COVID-19 Safety Regulations: Employee Guide

icon images for face mask, distancing, symptom check, and hand washing

Resuming in-person activities across the University of Oregon’s campuses continues with the safety of faculty, staff, students, and community members as a top priority.

To prevent the spread of COVID-19 on our campuses, as much as possible, UO has implemented the following prevention strategies to reduce exposure:

  1. Require face coverings.
  2. Changed furniture and layout and marked spaces to provide for physical distancing, including limiting your contacts to a small group.
  3. Require daily symptom self-checks prior to coming to campus, stay home if symptoms present.
  4. Encourage hand washing.

UO follows guidance from the Oregon Health Authority, Lane County Public Health, and Centers for Disease Control when setting workplace safety precautions and implementing UO safety regulations.

Resources

First and foremost, employees should connect with their supervisor to get informed about safety regulations and department-specific requirements. The following resources will also keep you informed with the latest information.


Focus on Face-Covering Requirement

What to Know

The University of Oregon requires faculty, staff, students, visitors, and vendors across all UO locations to use face coverings, which include masks—masks with exhaust valves are discouraged—cloth face coverings, or face shields, when in UO-owned, leased or controlled buildings, except when alone in a space (e.g., room with four walls).

Here’s what you need to know about the requirement to wear a face covering while on UO campuses:

  • The Face-Covering Regulation was implemented by the Incident Management Team on June 15, 2020.
  • Face coverings are required outdoors when on UO property and when physical distancing expectations (at least 6 feet apart, not in groups) cannot be met.
  • These requirements will and may be amended if regulatory conditions change or guidance from health authorities evolves. This may include local or state-level laws or guidance related to business practices (e.g., food service, childcare, etc.).
  • Individual concerns about personal use of a face covering should be addressed with a supervisor to identify a path to compliance. Employees may also use the COVID-19 behavioral concern reporting form.

The university offers all employees two face masks in order to comply with this regulation. Refer to the recent Around the O article for more information.

What to Do

Knowing the regulations is only the beginning of the process. Taking action through our behavior is how we truly safeguard ourselves, our community, and achieve results to prevent the spread of COVID-19 as well as other illnesses.

Here’s what you can do to contribute to our prevention efforts and abide by the face-covering regulation:

  1. Comply with the requirement by wearing an approved face covering—a face mask, cloth face covering, or face shield. Encourage others to do the same with kindness, respect, and positive reinforcement.
     
  2. Get face masks through the university.
     
  3. Plan for your response should you encounter someone without a mask. Here are some suggestions:
     
    • Lead with inquiry and curiosity rather than assertion and judgment.
      “Have you heard that UO now requires face coverings on campus?”
       
    • Kindly share your expectations.
      “Do you have a mask with you that you can wear while we are working near each other?”
      Offer a disposable mask, if available, for use in the moment.
       
    • Provide information and a respectful reminder of the regulation.
      “The UO website has helpful information about the face-covering regulation and how to get a mask if you need one. For example, anyone can drop by the UO Card Office in the EMU anytime to get one.”
       
    • Assume positive intent.
      Your responsibility is to ensure your own compliance and reinforce expectations with others. As a coworker or bystander, it is not your role or responsibility to enforce the regulations.
       
    • If the person does not put on a face mask when requested, follow up with your supervisor, and direct the person to their supervisor for more information. Please remember:
      • Engagement between employees about the face-covering requirement should always align with our respectful workplace standards. It is never acceptable to harass, use a raised voice, physically touch, or otherwise engage in an aggressive or disruptive communication or behavior towards other employees.
      • End conversations before they escalate, and reach out to your supervisor for assistance and support.
         
  4. Share concerns about the face-covering regulation using the COVID-19 behavioral concern reporting form.