COVID-19 Resources for Supervisors & HR Partners

Please refer to the University of Oregon website for the latest news and information and frequently asked questions related to our institutional-wide response. All questions should be submitted through the university inquiry form link provided below.

Resources provided on this page:

Employee Engagement and Support

The following resources offer insights and information for supervisors to apply to the strategies they already use and to help generate new ideas.

Flexible Arrangements and Remote Work

As UO is a residential university, the in-person student experience benefits from a community which includes a principally in-person workforce. While many positions require the employee to work primarily at a UO location, UO supports the use of flexible work arrangements in situations where there is a mutual benefit to the employee and university. The pandemic has shown us how many of our employees have continued to be effective when not on campus, and we look forward to the continued, strategic use of flexible work to meet university and employee needs into the future.

The following resources will help you assess operational needs, evaluate options, and effectively implement arrangements.

Employee Leave Options

The university recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons. The first course of action is to explore flexible work options, such as remote work or flexible schedules, where possible. Because flexible work arrangements are not always appropriate or viable due to personal and operational realities, refer to the university’s leave programs.

Employee Assistance Program

Remind employees of their access to resources through our employee assistance program provider, Canopy, formerly called Cascade Center, Inc. UO contracts with Canopy to provide a comprehensive employee assistance for benefit-eligible employees and their dependents. The confidential services are provided at no cost to eligible members.

Canopy also provides tools, resources, and training for supervisors and managers. Create a MyAdvantage account on the Canopy website for access to these resources, and visit the Canopy YouTube channel for webinars on topics related to supervising employees.

Caregiver Resources

Caregiving can be particularly difficult due to remote work, remote school, and other challenges at this time. Meeting these responsibilities have a unique impact on UO community members and their families. While UO cannot provide ready-made solutions to childcare and other caregiving issues individuals are encountering, we have created new networking opportunities within the UO community to help alleviate some of the pressure points. Additional work-life resources are also available. Refer employees to these resources to help them address caregiving needs.

Safety Precautions and Employee Training

The university has established safety regulations and plans for in-person, on-campus activities, and expect supervisors to know and reinforce established safety regulations. The university provides guidance to assist supervisors as they respond to employee concerns and issues.

UO COVID-19 Vaccination Requirement Regulation

UO requires students and employees to be fully vaccinated against COVID-19 or request an exemption and test weekly. Additionally, the university requires students, faculty, and staff to receive a COVID-19 booster shot. The booster shot requirement must be met by January 31, or 30 days after you become eligible. Details about the upload process will be coming shortly. This public health measure at the UO will help protect our community by reducing the potential for serious illness. It also will limit campus disruptions and allow us to continue in-person instruction and activities. 

Refer to the vaccine section of the UO coronavirus website for information about this COVID-19 vaccination requirement, including instructions, frequently asked questions, and a link to the secure online employee form.

Supervisors play a key role in assisting new employees and agency temporary employees with meeting the requirement by:

UO COVID-19 Testing Requirement Regulation

Unvaccinated UO employees, including those who choose an exemption for the vaccination requirement or are partially vaccinated, are required to take part in weekly COVID-19 testing among other additional safety measures. It does not matter which exemption the employee has elected. This testing will occur through the Monitoring and Assessment Program (MAP). The test is free and non-invasive.

Supervisors are responsible for ensuring that employees are completing the weekly testing and verifying an employee’s reason for missing a weekly test.

Other COVID-19 Safety Resources

Pay Actions Freeze

Due to financial uncertainty created by COVID-19, the University of Oregon has instituted a freeze on off-cycle pay actions. This budget management measure is intended to limit expense growth as much as possible during this challenging financial period. The actions will remain in place indefinitely and will be assessed as we move forward and gain a better understanding of impacts to the university budget.

Pay Actions Freeze