The University of Oregon is coordinating with Lane County Public Health, the Oregon Health Authority, and federal health officials to proactively monitor and respond to novel coronavirus disease 2019 (COVID-19) to protect the health and well-being of our campus community. For the latest news and information related to our institutional-wide response, please visit the University of Oregon website.
The following resources are intended to inform and assist faculty and staff as they plan and monitor developments related to COVID-19 and the workplace.
This webpage will be updated regularly as UO plans and responds to the evolving COVID-19 situation and its impact on our students, faculty and staff.
Last updated December 9, 2020 at 3:03 p.m.
Safety Precautions and Work ArrangementsThe University of Oregon continues to make progress in planning for the safe return to some in-person instruction and on-campus activities this fall. The health and safety of our employees, students, and community members remains paramount to our planning efforts. While the university strives to make its vision a reality, we fully recognize that many UO employees continue to face uncertainties beyond the workplace. We offer the following resources to help employees plan and prepare for the next academic year.
COVID-19 Safety Regulations
As conditions allow for safe and responsible in-person instruction and on-campus research, events, services, and other activities, we will implement resumption plans in accordance with guidance from public health authorities. These measures are being implemented in consultation with the Incident Management Team, stakeholders across campus, the COVID-19 Employee Safety Reopening Committee, which includes employee and union representatives, the Office of the Dean of Students, and others. The plan includes a variety of safety and planning measures related to university operations, individual responsibilities, case management, and other actions.
Flexible Work and Remote Work
The university recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons. The first course of action is to explore flexible work options, such as remote work or flexible schedules, where possible.
Employee Engagement and Support
Human Resources and the Division of Equity and Inclusion have assembled insights and information for employees to easily incorporated into their work by reinforcing strategies already use or generating new ideas.
Caregiving can be particularly difficult due to remote work, remote school, and other challenges at this time. Meeting these responsibilities have a unique impact on UO community members and their families. While UO cannot provide ready-made solutions to childcare and other caregiving issues individuals are encountering, we have created new networking opportunities within the UO community to help alleviate some of the pressure points. Additional work-life resources are also available.
Employee Assistance Program
UO contracts with Cascade Centers, Inc. to provide a comprehensive Employee Assistance Program (EAP) for benefit-eligible employees and their dependents. The services are provided at no cost to eligible members.
Assessing Performance During COVID-19 Response
Every unit and very employee across the university had been impacted the university’s response to COVID-19 in some form or fashion. Regular and ongoing discussions between supervisors and employees is key to adjusting and adapting as the university continues its response to COVID-19.
Both the supervisor and the employee play a role in initiating a conversation about work assignments, work arrangements, and productivity to assess what is going well and what could be better as the employee carries out their responsibilities to accomplish the tasks and functions of their position.
UO Work Share Program
The UO Work Share Program is based on an Oregon Employment Department program that presents a unique opportunity for eligible employees to take at least one day off per week and receive unemployment insurance payments in addition to their UO pay check. Savings from the program will help offset revenue and expense impacts related to COVID-19 for the University.
The university recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons. The first course of action is to explore flexible work options, such as remote work or flexible schedules, where possible. Because flexible work arrangements are not always appropriate or viable due to personal and operational realities, we want to highlight the university’s leave programs available during the UO COVID-19 response, which includes a new UO emergency sick leave program and an expansion of FMLA and OFLA due to school closures.
Units are implementing a variety of social distancing strategies, including flexible work arrangements (i.e staggered schedules, remote work). Any arrangements or planning must include student employees. Student employees should coordinate with their supervisor regarding schedule and time-off requests.
Units are encouraged to do their best to identify remote work opportunities for student employees to keep them engaged in meaningful work, if possible. If it is not possible for the student employee to work remotely, student employees can utilize their UO Emergency Sick Leave and their regular accrued sick leave if they are experiencing decreased work hours due to COVID-19.
The university recommends employees with specific health concerns contact their healthcare provider for medical advice tailored to their individual situations. Visit the Benefits website section of the HR website for your health insurance plan to learn more about the available options, including alternative resources for care, such as a nurse advice line or virtual care.
Short Term Disability
Employees currently enrolled in the Short Term Disability (STD) insurance program may be eligible for STD benefits depending on the specific facts of the claim and subject to the provisions of the Group Policy. An employee who is placed in quarantine, but does not have a confirmed COVID-19 diagnosis, will not be eligible for STD Benefits. Visit the Disability Insurance webpage for more information about the program and process.
The university’s Travel Advisory Group (TAG) sets recommendations for university-related travel policies based on CDC and U.S. Department of State travel advisories. The most current information regarding UO sponsored trips for faculty and staff is available on the University of Oregon website.
The university's insurance benefits include provisions for assistance while you are traveling.
- CHRO email to OAs and classified employees on August 5, 2020
Subject Line: Engaging employees in fall planning conversations
- CHRO email to OAs and classified employees on July 15, 2020
Subject Line: Return-to-Campus Planning: Update on safety plans and precautions
- CHRO email to all faculty, OAs, and classified employees on May 27, 2020
Subject Line: UO Voluntary Summer Work Share Program - Employee election period is now open
- CHRO email to all faculty and graduate employees on May 4, 2020
Subject Line: Planning for on-campus activities—Remote work request form due May 8
- CHRO email to all faculty and staff on May 4, 2020
Subject Line: Outreach to faculty and staff as we plan for on-campus activities
- CHRO email to all faculty and staff on March 23, 2020
Subject Line: University to implement expanded sick leave for employees
- CHRO email to all faculty and staff on March 13, 2020
Subject Line: COVID-19 Information and Resources for Faculty and Staff
Distancing in the Workplace
Applying the principles of social distancing within the workplace is an approach the spread of illness and reducing the impact of COVID-19.