The following information provides guidance for supervisors, HR contacts, and payroll administrators as they provide support for the OFLA Sick Child Leave Act process.
Employee Requests Leave
- Employee applies for OFLA Sick Child Leave through an online request form.
- HR evaluates request to determine if the employee meets eligibility requirements.
- HR notifies the employee, supervisor, and departmental payroll person of eligibility. If eligible, the notification will include how many hours of leave are available to the employee.
Employee is On Approved Leave
While on leave, it is the employee's responsibility to report attendance by submitting the OFLA Sick Child Leave Act COVID-19 Attendance Record to their supervisor for review and signature. The supervisor then emails the approved record to email@example.com by the 10th of each month. Failure to submit the required monthly attendance record may result in denial of protected leave.
OFLA Sick Child Leave is unpaid protected leave. Employees will need to use available leave to receive pay, including: UO emergency paid sick leave (UO EPSL), accrued vacation leave, accrued sick leave, other accrued comp and/or personal leave.
To ensure your employee’s pay is processed accurately, they will need to coordinate and report the use of paid leave with their supervisor and departmental payroll administrator. Failure to report leave usage on a monthly basis could lead to overpayment of earnings, which you would be required to repay to the University.
IMPORTANT NOTE: Intermittent Leave
Employees may take intermittent leave (i.e., leave on nonconsecutive dates) with the advanced approval of their supervisor. An approved schedule shall be submitted to HR along with the OFLA application.
If the supervisor is unable to approve a modified schedule, the employee is eligible to take the approved OFLA Sick Child Leave on a continuous basis.
Susan is a 40 hour employee, who generally works 8-5 Monday through Friday. She works her normal hours at normal pay on Monday, Wednesday, and Friday. She is approved for intermittent leave to stay home with a child whose school is closed due to COVID-19 precautions on Tuesdays and Thursdays.