Use the following guidance on this page to help with the summer document submission process.
Summer Appointment Submission Instructions
Summer appointments are approved and sent to HR and payroll through an electronic workflow. The sections below address the types of appointments, paperwork required, and links to resources.
In general, summer term assignments are executed by submitting a PAW with the appropriate documentation as needed through the Summer Upload Submission Form. A single submission can cover the entire summer but for only the same type of summer assignment. For example, one upload can cover all summer teaching assignments in a unit, but any summer research work needs to be submitted on a separate form.
|Appointment Type||Position Number||Account Code||EclassCode||Pay Info|
|Teaching||BUOWTS / RETWTS||10203||FS (Hourly FT)||FTE Based. See the appointment guidelines for information specific to summer teaching.|
|Research||BUOWSR / RETWSR||10204||FS||Salaried, FTE Based. Annual salary must must match the regular 9-month position|
|Administrative||BUOWSA / RETWSA||10272||AS||Salaried, FTE Based. Annual salary must must match the regular 9-month position|
|Administrative Stipend||BUOSS9||10107||AS||Appointment Salary is a Flat Dollar Amount|
|Law School||BUOWLS||10203||FS||Pay based on appointment type (research, admin, stipend, teaching).|
|Department Head Stipend||BUODHS||10107||AS||Appointment Salary is a Flat Dollar Amount|
|Summer Coordinator Stipend||BUOSSC||10107||AS||Appointment Salary is a Flat Dollar Amount|
|Full Name:||Enter the UOID|
|Annual Salary:||Enter the summer base rate|
|Position #:||See Appointment Type table above|
|Suffix:||Match the suffix from the previous summer appointment in the same department or 00 for a new job.|
|Dates/Index:||Use the Index lines to show the dates of the appointments for the summer assignment
Examples: 6/16/-7/15, 7/16-8/15, 6/16-9/15 etc. 1 week minimum. If summer appointment less than 1 week (weekend class) spread the pay over 1 week.
|Appointment Salary or Actual FTE:||Enter either the appointment salary or FTE depending on the appointment and how summer pay is calculated.|
Complete the Upload Form
Complete ALL the fields on the Summer Upload Form.
Use this to summarize the appointment or provide additional information for approvers in the workflow not included in the attachments. If there is summer overload, insert the overload note as indicated below.
Overload payments are the exception in summer term, but it is understood that they can occur. Any overload must be communicated in the Remarks.
In the Remarks, include a justification for the reason for the overload as in the following examples:
Example: Overload: FTE 0.50 6/16-7/15 Index BPMOX 100% Overload Includes – Teaching a 4 credit course in the first 4 week summer session in addition to a 4 credit course in an 8 week session (6/16-8/15).
Example: Overload: FTE 0.0243 6/16-7/15 Index BPMOX 100% Banner math overload.
File to Review
Upload a single PAW
Attach any required documents as indicated in the table below, as well as any approvals captured outside of the form submission workflow.
|Appointment Type||Supplemental Documents|
New to campus hire:
Copy of background check clearance email
|Administrative||Pay Action Request Form|
|Administrative Stipend||Pay Action Request Form|
|Law School||Pay Action Request Form if not Instructional or Research|
|Department Head||Pay Action Request Form|
|Summer Coordinator||Pay Action Request Form|
Complete Workflow Approval Steps
There are three workflow steps available to the unit. See our document submission forms page for instructions on how to complete this step. Do not edit any workflow steps beyond the 3 approvals for the unit. Any additional approvals will need to be captured outside of the forms workflow, by uploading an email, etc to the supplemental documents section.