Flexible Work Arrangements and Work Life Guidance

UO Response to COVID-19:

Managers and supervisors are encouraged to implement distancing measures to assist with reducing the impact of COVID-19 while we remain open and operational. In addition to the social distancing guidelines provided by HR, distancing strategies may include increase use of flexible work approaches as one method to create more space between employees during the workday.

Academic, research, and administrative unit heads, managers, and supervisors should keep in mind the following two goals when considering flexible work arrangements:

  • Maintaining operations; and
  • Immediately implementing workable strategies for social distancing; and setting up flexible work arrangements as one of many social distancing strategies.

Many employees have flexible work arrangements in place and routinely work in this manner. The increased need for social distancing, as well as challenges created by school closures, quarantines, and increased absences to care for dependents, present opportunities for us to be proactive, thoughtful, and creative in our consideration of employees working remotely.

The university recognizes that work-related needs can vary across campus. This policy provides guidance for creating flexibility for individual officers of administration and classified employee work arrangements and establishes structure for employees and their units to explore flexible work arrangements that meet the needs of both the employee and the university.

Key Elements:

  • When consistent with operational needs and other eligibility considerations (see Flexible Work Arrangements Procedures), the university supports flexible work arrangements.
  • Flexible work arrangements are based on the specific needs of the unit at that particular time and the ability of the individual employee to work effectively in a flexible work arrangement.
  • Employee-requested flexible arrangements are a privilege, not an expectation of employment.
  • Flexible work arrangements are not appropriate for all positions, times of year, or campus settings. The university is an organization with work environments that vary widely and require specific staffing to function effectively.
  • Employees with flexible work arrangements remain subject to applicable university policies and procedures, collective bargaining agreements, and federal and state laws.

Types of Flexible Work Arrangements:

  • Flexible schedule
  • Compressed work week
  • Telecommuting
  • Reduced work week (part-time)/reduced work year
  • job sharing

View the policy and procedure for details and complete guidance.

When exploring flexible work arrangements, consider the guidance and principles outlined in the Work Life policy.

View Work Life Policy