Flexible Work Agreement Forms

UO Response to COVID-19:

Flexible work arrangements put in place in response to COVID-19 should be documented and include language making it clear the arrangement is a temporary measures. Suggested language: “this arrangement is being put in place in response to University and State of Oregon efforts to manage COVID-19 and may be modified or ended as the situation dictates.”

Agreements for these purposes do not require Vice President approval (unless a Vice President indicates otherwise).

A successful flexible work arrangement is built on common understanding and clear expectations between the employee and their supervisor. The following agreement forms formalize a flexible work arrangement.

General Guidance

  • Flexible work arrangement requests of 5 days or fewer over the course of a year do not require a signed agreement, but do require approval by the direct supervisor.
  • Flexible work arrangement requests of 6 to 30 days over the course of a year require a signed agreement approved by the direct supervisor.
  • On-going flexible work arrangements of 31 days or longer require a signed agreement approved by the supervisor and the appropriate Vice President, the Athletic Director, the Provost, or their designee(s).

Forms

The Flexible Work Agreement form covers all flexible work arrangements except for telecommuting. Telecommuting is a unique arrangement that includes an offsite location and university equipment, which must be addressed in more detail. Please use the Telecommuting Agreement form when employees are authorized to work remotely to address safety and risk related issues and equipment management.