FAQ: Career Faculty Employment Implementation

Career Faculty Common Questions

What does this mean for me?

Career Faculty members are joining the nearly 4,000 faculty, staff, and administrators at UO who have an expectation of continued employment. In other words, there will no longer be a cyclical evaluation of whether an employment contract will be renewed or non-renewed. Additionally, the agreement provides greater FTE stability for non-funding-contingent Career Faculty members.

Can I be laid off prior to the end date of my current contract?

Layoff notices issued to non-funding-contingent Career Faculty members under this agreement cannot have a final employment termination date that comes before the end date of the Career Faculty member's current contract. This does not apply to terminations or notices issued under Article 24, 25, or the AEI MOU.

Will there be Contract Renewal Reviews this year?

No, there will be no contract renewal reviews for Career faculty in AY 20-21.

Can I be non-renewed prior to the agreement going into effect?

Non-funding-contingent Career Faculty cannot be non-renewed prior to the effective date of the MOU, June 16, 2021 for 9-month faculty and July 1, 2021 for 12-month faculty. Funding-contingent Career Faculty may be non-renewed at any time prior to the agreement going into effect, with at least 30 days’ notice for promoted funding-contingent Career Faculty. The layoff notice provisions of the agreement will replace the non-renewal notice process followed previously.

What happens if I receive layoff notice?

Career Faculty members who receive layoff notice under the agreement will remain employees of the university until the termination date in their layoff notice. If employees meet the eligibility criteria they will continue to receive benefits through their termination date.

Does my unit need to open our unit-level policies?

Given the desire to reduce service over AY20-21, units are not required nor is it recommended to open unit-level rules in AY 20-21 to implement changes to the CBA. Units should open their unit-level rules in future years to reflect changes to the Career faculty review process provided for in Article 19. Until unit-level changes are made, unit level rules will be construed as consistent with the attached changes to the CBA – this means, for example, that after the Implementation Dates, contract reviews will be read as performance reviews and the number of required reviews will be reduced as stated in the new Article 19.

Unit Administrator Common Questions

What are the big changes?

  1. Contracts for Career Faculty are going away at the end of the AY20-21 academic year and Career Faculty will have an expectation of continued employment (Article 16, Section 1).
  2. Non-renewal notices are being replaced by layoff notices with appropriate notice periods, which for non-funding-contingent Career Faculty range from 30 to 365 days, depending on the length of employment at UO and rank (Article 16, Section 2). Additional information is available below.
  3. When layoffs are necessary for programmatic, pedagogical, or financial reasons (i.e., not performance issues), and a decision must be made between similarly qualified faculty, the layoff decision must follow an earned seniority progression (Article 16, Section 4).
  4. Changes to base FTE established at the time of hire are only allowed with the Career Faculty member’s agreement (Article 16, Section 8).
  5. Career Faculty layoff decisions can be challenged through an expedited arbitration process (Article 23, Section 11-16). Additional information on this process will be available at the end of the Spring 2021 term when the option goes into effect.

What is the timeline for implementation?

Late-Spring 2021: HR will verify with units the correct base FTE for each instructional Career Faculty member going forward.

June 16, 2021: 9-month faculty are considered ongoing under the agreement and layoff notice periods go into effect.

July 1, 2021: 12-month faculty are considered ongoing under the agreement and layoff notice periods go into effect.

Do we need to open our unit-level policies?

Given the desire to reduce service over AY20-21, units are not required nor is it recommended to open unit-level rules in AY 20-21 to implement changes to the CBA. Units should open their unit-level rules in future years to reflect changes to the Career faculty review process provided for in Article 19. Until unit-level changes are made, unit level rules will be construed as consistent with the attached changes to the CBA – this means, for example, that after the Implementation Dates, contract reviews will be read as performance reviews and the number of required reviews will be reduced as stated in the new Article 19.

How should Career Faculty FTE changes be managed?

Career Faculty annualized FTE should generally remain stable from year-to-year. Permanent FTE changes for non-funding-contingent Career Faculty (Article 16, Section 8), are only allowed by mutual written agreement between the bargaining unit faculty member and the Office of the Provost or Dean.

Temporary changes to annualized FTE for non-funding-contingent Career Faculty is by mutual agreement and if their actual FTE exceeds their base annualized FTE for at least three years over any five-year period, either:

  • the instructional Career faculty member’s base annualized FTE will be permanently increased to a mutually agreeable amount no less than the average of their FTE over the previous five years, or
  • the instructional Career faculty member’s FTE cannot be temporarily increased again (ever).

Funding-contingent Career Faculty FTE changes are allowed by mutual agreement or change in funding, programmatic need, or performance (Article 16, Section 10).

What is the plan for Career Faculty who had temporary FTE increases this year, how do we make sure their FTE is correct going forward?

In Spring 2021 Human Resources will verify with units the correct annual FTE for Career Faculty members going forward. Units will be required to provide documentation of temporary FTE modifications in place during this year.

Our unit has lots of variability that requires FTE variation, what can we do?

The CBA allows for hiring Pro Tem and Ongoing Pro Tem Faculty in areas with short-term and variable FTE needs. Career Faculty should be hired in positions with stable FTE and predictable need.

What is the new layoff process?

Refer to the layoff process guidance for instructions and templates.

What are the required layoff notice periods?

Career Faculty members who are in their first year of employment will have a notice period of at least 30 days before being laid off. For 9-month faculty it is encouraged that the 30-days' notice be delivered during their appointment period.

Career Faculty members who are in their second and subsequent years of employment, but have not achieved promotion, will have a notice period of at least 90 days before being laid off. For 9-month faculty it is encouraged that the 90-days' notice be delivered during their appointment period.

Career Faculty members who have achieved promotion will have a notice period of at least 365 days before being laid off.

Funding-contingent Career faculty members who have achieved promotion shall receive at least 30 days-notice before being laid off. Funding-contingent Career faculty members who have not achieved promotion are not subject to notice before being laid off.

Example Notice Dates for AY21-22*

If a Career Faculty layoff is necessary, the table below provides an example of notice timing that aligns with the end of a given academic term.

Required notice period

Fall 2021 (December 15, 2021 termination date)

Winter 2022 (March 30, 2022 termination date)

Spring 2022 (June 15, 2022 termination date)

30-days' notice

November 15, 2021

February 28, 2021

Mary 16, 2022

90-days' notice

September 16, 2021

December 30, 2021

March 17, 2022

365-days' notice

n/a

n/a

June 16, 2021

*The above table is not prescriptive. Appropriate notice may be given any time after June 16, 2021.

Does this agreement impact non-represented Career Faculty?

The Office of Human Resources, the Office of the Provost, and other stakeholders will be working closely with the Senate to discuss similar approaches for non-represented career faculty policy modifications.