Career Faculty Layoff Guidance

The following is guidance for completing the layoff process for a non-funding-contingent Career Faculty member who is in the United Academics bargaining unit.

Note: This process does not apply to funding-contingent faculty. That process can be found on the Funding-Contingent Career Faculty Layoff Guidance page.

Process Steps

Step 1. Layoff Justification Memo

The layoff justification memo is an internal document intended to help units plan their layoff and follow the criteria outlined in Article 16, Section 2, 3 and 4, to ensure that adequate justification, appropriate rationale, and earned seniority are considered in the layoff decision. The memo must fully document the legitimate basis of the layoff decision and will be used if the layoff is challenged. Units must complete the layoff justification memo template and submit it to ELR for approval. Units may consult with ELR as needed in the preparation of their layoff justification memo. The final memo from the unit for ELR approval must also be signed by the School/College Dean or equivalent.

Units can use the Layoff Justification Memo template provided by ELR to complete this step, which is also available on the Tools/Templates webpage.

Step 2. Layoff Memo Approval by ELR

After unit and School/College level approval, the layoff justification memo must be sent to ELR ( for approval. Units are encouraged to send their memo at least one month prior to the anticipated notice date. Units may not provide layoff notice without ELR first approving the layoff.

Step 3. Layoff Notice Letter

After receiving ELR approval units may provide layoff notice using the Career Faculty Layoff Notice template. A copy of the Layoff Notice Letter should be sent to when it is issued to the faculty member. Units should retain copies of the approved Layoff Justification Memo and Layoff Notice Letter should the layoff be challenged and taken to arbitration.