COVID-19: Resources for Supervisors & HR Partners

Employee Engagement and Support

The following resources offer insights and information for supervisors to apply to the strategies they already use and to help generate new ideas.

Flexible Arrangements and Remote Work

As UO is a residential university, the in-person student experience benefits from a community which includes a principally in-person workforce. While many positions require the employee to work primarily at a UO location, UO supports the use of flexible work arrangements in situations where there is a mutual benefit to the employee and university. 

The following resources will help you assess operational needs, evaluate options, and effectively implement arrangements.

Employee Leave Options

The university recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons. The first course of action is to explore flexible work options, such as remote work or flexible schedules, where possible. Because flexible work arrangements are not always appropriate or viable due to personal and operational realities, refer to the university’s leave programs.

Employee Assistance Program

Remind employees of their access to resources through Canopy, our employee assistance program provider. UO contracts with Canopy to provide a comprehensive employee assistance for benefit-eligible employees and their dependents. The confidential services are provided at no cost to eligible members.

Canopy also provides tools, resources, and training for supervisors and managers. Create a MyAdvantage account on the Canopy website for access to these resources, and visit the Canopy YouTube channel for webinars on topics related to supervising employees.

Caregiver Resources

Caregiving can be particularly difficult due to remote work, remote school, and other challenges at this time. Meeting these responsibilities have a unique impact on UO community members and their families. While UO cannot provide ready-made solutions to childcare and other caregiving issues individuals are encountering, we have created new networking opportunities within the UO community to help alleviate some of the pressure points. Additional work-life resources are also available. Refer employees to these resources to help them address caregiving needs.

Safety Precautions and Employee Training

The university has established safety regulations and plans for in-person, on-campus activities, and expect supervisors to know and reinforce established safety regulations. The university provides guidance to assist supervisors as they respond to employee concerns and issues.

UO COVID-19 Vaccination Requirement Regulation

UO requires students and employees are required to be vaccinated against COVID-19 or request an exemption. Although boosters are not required, they are strongly encouraged.

Supervisors play a key role in assisting employees with meeting the requirement by ensuring that new employees complete the vaccination process within 30 days of their start date.

Assessing Performance During COVID-19 Response

Every unit and very employee across the university had been impacted the university’s response to COVID-19 in some form or fashion. Regular and ongoing discussions between supervisors and employees is key to adjusting and adapting as the university continues its response to COVID-19.

Both the supervisor and the employee play a role in initiating a conversation about work assignments, work arrangements, and productivity to assess what is going well and what could be better as the employee carries out their responsibilities to accomplish the tasks and functions of their position.