The University of Oregon is coordinating with Lane County Public Health, the Oregon Health Authority, and federal health officials to proactively monitor and respond to COVID-19 to protect the health and well-being of our campus community. Refer to the following resources for the latest news and information related to our institutional-wide response and workplace management:
The UO will return to primarily in-person instruction, research, and services this fall. The full suite of COVID-19 tools and the University of Oregon’s high vaccination rate will allow us to safely welcome students to campus for in-person instruction and experiences and operate mostly in person. All on-campus activities and experiences will follow health and safety measures.
Human Resource offers information and resources to assist faulty and staff as we move forward together.
- Employee Engagement and Support
- Work Arrangements - Flexible and Remote Work
- Prevention and Safety Regulations
- Student Employees
The University of Oregon continues to make progress in planning for mostly in-person instruction, research, and services this fall. The health and safety of our employees, students, and community members remains paramount to our planning efforts. While the university strives to make its vision a reality, we fully recognize that many UO employees continue to face uncertainties beyond the workplace. We offer the following resources to help employees plan and prepare for the next academic year.
Employee Engagement and Support
Human Resources and the Division of Equity and Inclusion have assembled insights and information for employees to easily incorporated into their work by reinforcing strategies already use or generating new ideas.
Caregiving can be particularly difficult due to remote work, remote school, and other challenges at this time. Meeting these responsibilities have a unique impact on UO community members and their families. While UO cannot provide ready-made solutions to childcare and other caregiving issues individuals are encountering, we have created new networking opportunities within the UO community to help alleviate some of the pressure points. Additional work-life resources are also available.
Employee Assistance Program
UO contracts with Cascade Centers, Inc. to provide a comprehensive Employee Assistance Program (EAP) for benefit-eligible employees and their dependents. The services are provided at no cost to eligible members.
The university recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons. The first course of action is to explore flexible work options, such as remote work or flexible schedules, where possible. Because flexible work arrangements are not always appropriate or viable due to personal and operational realities, we want to highlight the university’s leave programs available during the UO COVID-19 response.
Assessing Performance During COVID-19 Response
Every unit and very employee across the university had been impacted the university’s response to COVID-19 in some form or fashion. Regular and ongoing discussions between supervisors and employees is key to adjusting and adapting as the university continues its response to COVID-19.
Both the supervisor and the employee play a role in initiating a conversation about work assignments, work arrangements, and productivity to assess what is going well and what could be better as the employee carries out their responsibilities to accomplish the tasks and functions of their position.
Work Arrangements - Flexible and Remote Work
The university recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons. The first course of action is to explore flexible work options, such as remote work or flexible schedules, where possible.
Prevention and Safety Regulations
As conditions allow for safe and responsible in-person instruction and on-campus research, events, services, and other activities, we will implement plans in accordance with guidance from public health authorities. These measures are being implemented in consultation with the Incident Management Team, and stakeholders across campus. The plan includes a variety of safety and planning measures related to university operations, individual responsibilities, case management, and other actions.
UO COVID-19 Vaccination Requirement Regulation
As announced in May, all UO students and employees are required to be fully vaccinated against COVID-19 prior to the start of their fall academic term. This public health measure at the UO will help protect our community by reducing the potential for serious illness, hospitalization, or death. It also will limit campus disruptions and allow us to continue in-person instruction and activities.
All newly hired faculty, officers of administration, classified employees, and UO temporary employees must complete the online COVID-19 vaccination requirement form within 30 days of their start date and are subject to weekly testing until they report they are fully vaccinated.
Weekly COVID-19 testing is required for unvaccinated and partially vaccinated UO employees, those who choose an exemption, and newly hired employees who have not completed the vaccination requirement process. If an employee wishes to report being fully vaccinated after requesting an exemption, they should submit a new vaccination requirement form. Their record will be updated accordingly, and they will no longer be required to test weekly.
Refer to the vaccine section of the UO coronavirus website for information about this COVID-19 vaccination requirement, including instructions, frequently asked questions, and a link to the secure online employee form.
UO COVID-19 Weekly Testing Requirement
As announced on September 1, unvaccinated students and employees, including those who are partially vaccinated or choose an exemption, will be required to take part in weekly COVID-19 testing.
- The weekly requirement takes effect Monday, September 27, the first day of classes.
- The Eugene campus will utilize the free COVID-19 testing conducted by the UO Monitoring and Assessment Program. The PCR test uses a non-invasive saliva sample. Details are forthcoming about testing for our Portland and Charleston campuses.
- We will provide additional details about registering for testing, monitoring and the consequences for noncompliance as the deadline approaches.
We made this decision after consulting with public health authorities and employee groups, and reviewing scientific data and best practices. Current data show that unvaccinated people are at very high risk of contracting the Delta variant of COVID-19 and at significantly greater risk of suffering severe illness from COVID-19. Requiring regular COVID-19 testing for unvaccinated UO community members will help protect this population, detect cases earlier, and help reduce the spread of COVID-19.
Other Safety Regulations Resources
The university recommends employees with specific health concerns contact their healthcare provider for medical advice tailored to their individual situations. Visit the Benefits website section of the HR website for your health insurance plan to learn more about the available options, including alternative resources for care, such as a nurse advice line or virtual care.
Short Term Disability
Employees currently enrolled in the Short Term Disability (STD) insurance program may be eligible for STD benefits depending on the specific facts of the claim and subject to the provisions of the Group Policy. An employee who is placed in quarantine, but does not have a confirmed COVID-19 diagnosis, will not be eligible for STD Benefits. Visit the Disability Insurance webpage for more information about the program and process.
Travel, including visitors to the university, is being managed and approved by vice presidents, deans, and their designees. Faculty and staff may submit a travel request and acknowledgment of risk form in Concur. More information about approving travel is available in the Travel Office's webpage. While units no longer need Incident Management Team approval when planning for travel, they may consult with staff in Safety and Risk Services as needed by emailing firstname.lastname@example.org.
The university's insurance benefits include provisions for assistance while you are traveling.
Arrangements or planning for fall operations must include student employees. Student employees should coordinate with their supervisor regarding schedule and time-off requests.
Student employees can utilize their leave options if they are experiencing decreased work hours due to COVID-19.