The University of Oregon is coordinating with Lane County Public Health, the Oregon Health Authority, and federal health officials to proactively monitor and respond to novel coronavirus disease 2019 (COVID-19) to protect the health and well-being of our campus community. For the latest news and information related to our institutional-wide response, please visit the University of Oregon website.
The following resources are intended to inform and assist faculty and staff as they plan and monitor developments related to COVID-19 and the workplace.
This webpage will be updated regularly as UO plans and responds to the evolving COVID-19 situation and its impact on our students, faculty and staff.
Last updated May 28, 2020 at 8:15 a.m.
Flexible Work and Remote Work
The university recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons. The first course of action is to explore flexible work options, such as remote work or flexible schedules, where possible.
UO Voluntary Summer Work Share Program
The UO Voluntary Summer Work Share Program is based on an Oregon Employment Department program that presents a unique opportunity for eligible employees, upon approval, to take at least one day off per week over the summer (June 14 – August 14) and receive unemployment insurance payments in addition to their UO pay check. With the additional $600/week in unemployment benefits available until July 25, we estimate that employees who reduce their FTE by 0.2 and make less than $131,000 per year may make more than their current pay over the two month period due to the combination of UO income and unemployment payments. Savings from the program will help offset revenue and expense impacts related to COVID-19 for the University.
The university recognizes the impact that COVID-19 may have on an employee's ability to work for various reasons. The first course of action is to explore flexible work options, such as remote work or flexible schedules, where possible. Because flexible work arrangements are not always appropriate or viable due to personal and operational realities, we want to highlight the university’s leave programs available during the UO COVID-19 response, which includes a new UO emergency sick leave program and an expansion of FMLA and OFLA due to school closures.
Units are implementing a variety of social distancing strategies, including flexible work arrangements (i.e staggered schedules, remote work). Any arrangements or planning must include student employees. Student employees should coordinate with their supervisor regarding schedule and time-off requests.
Units are encouraged to do their best to identify remote work opportunities for student employees to keep them engaged in meaningful work, if possible. If it is not possible for the student employee to work remotely, student employees can utilize their UO Emergency Sick Leave and their regular accrued sick leave if they are experiencing decreased work hours due to COVID-19.
Employee Engagement and Support
Human Resources and the Division of Equity and Inclusion have assembled insights and information for employees to easily incorporated into their work by reinforcing strategies already use or generating new ideas.
Employee Assistance Program
UO contracts with Cascade Centers, Inc. to provide a comprehensive Employee Assistance Program (EAP) for benefit-eligible employees and their dependents. The services are provided at no cost to eligible members.
The university recommends employees with specific health concerns contact their healthcare provider for medical advice tailored to their individual situations. Visit the Benefits website section of the HR website for your health insurance plan to learn more about the available options, including alternative resources for care, such as a nurse advice line or virtual care.
Short Term Disability
Employees currently enrolled in the Short Term Disability (STD) insurance program may be eligible for STD benefits depending on the specific facts of the claim and subject to the provisions of the Group Policy. An employee who is placed in quarantine, but does not have a confirmed COVID-19 diagnosis, will not be eligible for STD Benefits. Visit the Disability Insurance webpage for more information about the program and process.
The university’s Travel Advisory Group (TAG) sets recommendations for university-related travel policies based on CDC and U.S. Department of State travel advisories. The most current information regarding UO sponsored trips for faculty and staff is available on the University of Oregon website.
The university's insurance benefits include provisions for assistance while you are traveling.
- CHRO email to all faculty, OAs, and classified employees on May 27, 2020
Subject Line: UO Voluntary Summer Work Share Program - Employee election period is now open
- CHRO email to all faculty and graduate employees on May 4, 2020
Subject Line: Planning for on-campus activities—Remote work request form due May 8
- CHRO email to all faculty and staff on May 4, 2020
Subject Line: Outreach to faculty and staff as we plan for on-campus activities
- CHRO email to all faculty and staff on March 23, 2020
Subject Line: University to implement expanded sick leave for employees
- CHRO email to all faculty and staff on March 13, 2020 Subject Line: COVID-19 Information and Resources for Faculty and Staff
Distancing in the Workplace
Applying the principles of social distancing within the workplace is an approach the spread of illness and reducing the impact of COVID-19.