Temporary Employment: Classified and TNR (Non-Regular)

Temporary employees may be hired into Temporary Classified or less frequently in Temporary Non-Regular positions. All temporary appointments go through a formal review and approval process through Human Resources.

A justification and description of job responsibilities must be included on the Request to Hire Temporary Employee online form. If you are unsure of the classification for the temporary position, contact talent@uoregon.edu for assistance in determining an appropriate classification. You may also submit the form without a classification and our team will review the request and reach out with a suggested classification.

Temporary Classified and Temporary Non-Regular appointments are paid on an hourly basis. In rare instances, a lump sum payment may be approved (typically for a 1 day event or performance).

Temporary Classified

Temporary classified employees may be hired on campus to fill emergency, non-recurring, short-term work, including leave replacement or other short-term assignments. The total hours for all such temporary work may not exceed 1040 hours in a twelve month period.

Temporary classified employees are appointed into an SEIU classification and paid the hourly equivalent of the appropriate step within the pay range.

Temporary Non-Regular

If the work to be performed does not fit into an existing SEIU classification and is not Officer of Administration or Faculty work, the Non-Regular designation may be suggested for use by Talent Acquisition and an appropriate hourly rate established.  Temporary Non-Regular appointments are not subject to the 1040 hour limit.

Temporary Non-Regular appointments are not suitable to appoint staff to perform OA level work.  Please see the OA Position and Pay Actions for information about Interim OA Appointments. In rare instances, and with the approval of the Director of Talent Acquisition or designee, the Temporary Non-Regular category may be used as a bridge to start an employee while an interim direct appointment to an OA position is being finalized.

Selecting Candidates for Temporary Work

Temporary appointments may be filled by direct appointment; a formal search is not required. Hiring units may consider former employees or former student workers for temporary employment.

Retirees receiving PERS benefits may work for an employer participating in PERS, within certain limitations, and still maintain their retirement benefits. Retirees considering accepting temporary work should carefully review the “Work after Retirement” restrictions for retirees returning to work on the PERS website at: https://www.oregon.gov/pers/RET/Pages/index.aspx.

The University also allows units or departments to obtain temporary help through employment agencies. For more information, visit Temporary Employment Agency Guidelines. Individuals hired via a temporary agency would not use the Request to Hire online process.

Background Checks and Mandatory Training

All employees must successfully pass job-related background checks; units are responsible for requesting background checks in accordance with the guidelines for hiring authorities. Background checks must be successfully completed prior the temporary employee’s start date.

All employees are also required to complete mandatory Workplace Harassment Prevention training.

For more information on conditions of appointment for temporary employees, please see the Temporary Employment Memo.

Hiring Process

  1. Hiring unit completes the Request to Hire (RTH) Temporary Employee online form
    • The form must include a clear justification stating why the position is needed, along with a description of duties and responsibilities.
    • The form should be submitted in advance, once the hiring unit is aware of the need for the position, in order to expedite processing.
    • It is not necessary to list an incumbent on the online form, if one has not yet been selected. If the incumbent is known, please list all details requested for the individual.
    • The online form does not require unit approval or signatures. Units submitting the form are expected to have the approval of their appropriate unit leadership to initiate the temporary hire process. Approvals will be required on the PRF submission.
  2. HR reviews the form for compliance with employment rules, and notifies the submitter via email that the form has been approved or follows up with the unit to resolve questions.
  3. Upon approval, HR will provide the unit with the PRF, Temporary Employment Memo, and any required next steps.
  4. The unit identifies a candidate and makes a contingent offer of employment.
  5. Once the candidate has accepted the contingent offer, the hiring unit initiates the background check.
    HR will order the background check and provide confirmation to the unit when the background check has been successfully completed.
  6. The unit provides the Temporary Hire Payroll Packet and the Temporary Employment Memo to the employee. This may happen at the same time as the step above, but the start date will be contingent upon successful completion of the background check.
  7. The employee completes and returns the Temporary Employment Memo and Temporary Hire Payroll Packet to the hiring unit.
  8. The PRF and signed Temporary Employment Memo are submitted to Human Resources via the HR Document Submission Form. The memo can be included as an additional document with the PRF submission. Ensure you are using the link to submit a Temporary PRF.
  9. Upon receipt of the PRF, HR reviews the PRF, approves the hire, and forwards the PRF to Payroll for entry
  10. The unit verifies the I-9 and sends the Temporary Hire Payroll Packet directly to Payroll.
  11. Payroll enters the job in Banner, in the order received.
    • To request an ID number (95#) be created immediately for your new temporary hire, email a copy of the EIF to payroll@uoregon.edu.
    • Payroll will use the information from the EIF to enter the fields needed to create an ID number.
    • The original EIF must still be submitted with the new hire packet for final processing, at which time Payroll will enter the job record in Banner.

Hiring Temporary Employees

Process Update Effective June 1, 2020

Temporary employment program requests, reviews, and approvals were transitioned from the Classification & Compensation team to the Talent Acquisition team in December 2019. Requests to hire temporary employees are now reviewed by your recruiter "buddy," bringing us one step closer to having your "buddy" be the first point of contact for all of your recruiting and hiring needs. In transitioning this work, Talent Acquisition began a process review to find ways to streamline the temporary hire process. The results of that review have led to the following changes.

Beginning June 1, Talent Acquisition has launched an updated process for hiring temporary employees:

  • Requests to Hire (RTH) are now managed via an online form and will not require printing, signing, and returning forms to HR
  • Talent Acquisition will review all requests, notify units of approvals, and provide in time communication on next steps required.
  • PRFs can be submitted electronically via HR Operations new online submission process.

There are different types of temporary employment arrangements.  The type of temporary employee to be hired depends on work assignments. If you are unsure of the correct temporary employee type to apply to your department or unit's need, contact Talent Acquisition at talent@uoregon.edu or 6-5112 to determine the appropriate approach.

Temporary Employment Pool

If you would like to review candidates that have applied for temporary employment at the UO through the Temporary Employment Pool, please contact your assigned recruiter or Talent Acquisition at talent@uoregon.edu. This pool can be searched via candidate area of interest, as well as some common skills or competencies such as Banner usage. We are happy to work with you to see if candidates in this pool can fill your temporary needs.

 

 

 

Temporary Employment Memo

File Type (ext): 
pdf

Employment Agency: Approved Contractors

Qualified Rehabilitation Facility (QRF)

Phone #
Fax #

Examples of Services Offered      BANNER Vendor #

State of Oregon Solicitation #

DePaul Industries

800-755-5880
Fax: 503-856-9848

  • Accounting
  • Admin/Office Support
  • Cashier
  • Custodial
  • Data Entry
  • Food Service
  • Maintenance
  • Laborer
  • Landscaping
  • Library Technician
V00004305 Seq #5 DAS PA#5713 ORPIN

Galt Foundation

541-743-0101
Fax: 541-743-0204
  V00078857 Seq #2

DAS #8275-QRF ORPIN

 

Second Call Temporary Services Phone # / Fax # Examples of Services Offered BANNER Vendor #

Contract #

Health Advocates Network inc.

800-928-5561
  • Housekeeper
  • Certified Medical Assistant
  • Social Worker
  • Licensed Clinical Social Worker
  • Patient Registrar
  • Pharmacist
  • Landscaper
  • Customer Service Representative
  • Secretary
V00112978 PCS #440000-00240-O

Kelly Services Inc.

541-687-9558
  • Admin/Office Support
  • Custodian
  • Accounting Technician
  • Food Service
  • Landscaping
  • Office Manager
  • Library Technician
  • Cashier
  • Trades Maintenance
V00024767 Seq #1 PCS #440000-00242-O

Personnel Source Inc.

541-342-5310
Fax: 541-485-6411
  • Accounting
  • Admin/Office Support
  • Custodial
  • Events
  • Food Service
  • Landscaping
  • Legal/Medical Support
  • Library Technician
  • Operations
  • Trades Maintenance
  • Videography
V00021617 Seq #2 PCS #440000-00244-O

Quantum Recruiters, Inc.

541-683-1757
Fax: 541-485-8443
  • Accounting
  • Admin/Office Support
  • Carpenter
  • Computer Programmer/Operator
  • Custodial
  • Data Entry
  • Events
  • Food Service
  • Laborer
  • Landscaping
  • Library Technician
  • Medical/Legal Transcription
  • Office Support
  • Receiving/Sales Property Specialist
V00061514 Seq #2 PCS #440000-00246-O

Reliant Search, Inc.

503-688-6012
541-860-8017
  • Accounting/Payroll Support
  • Admin/Office Support
  • Grants/Contracts
  • Library Technician
  • Medical Records Specialist
  • Paralegal
V00104586 Seq #1 PCS #440000-00248-O

Robert Half International, Inc.
(Accountemps and Office Team)

 

541-345-9931
  • Accounting/Payroll Support
  • Admin/Office Support
  • Cashier
  • Executive Assistant
  • Office Manager
  • Program Analyst
V00020994 Seq #1 PCS #440000-00250-O

 

Temporary Employment Agency Guidelines

Policy

  • Temporary appointments are approved only to meet emergency, non-recurring and short-term workload needs.
  • Appointments are limited to a maximum of 1040 hours for any one temporary position.
  • All temporary appointments are subject to review and final approval of a Senior Recruiter.

Process

  • Contact Human Resources, (541) 346-3159. An authorization number must be requested for each temporary appointment.
  • As a state agency, UO is required to use the services of a Qualified Rehabilitation Facility (QRF) when requesting temporary services. See QRF list below. If after contacting both QRF agencies, the department is unable to secure a qualified candidate in a timely manner, the department may contact a second call temporary services agency.
  • Call a contractor and provide the following:
    • UO authorization number for each temporary job
    • Times, dates, and location of the job
    • Abilities and skills needed, job title
    • Department making the request and job supervisor name
    • At least a day or more notice for new assignments when possible
    • Be sure to give the vendor Human Resources address for billing purposes
    • Human Resources will forward invoices to departments for payment.