Follow the process to complete the recruitment cycle from posting a position to hiring a new employee.
Orientation takes two forms: formal orientation conducted by Human Resources, and on-the-job orientation by the hiring department. Human Resources will send an invitation to a half-day general orientation program for all new classified employees. This will include a campus tour.
Departmental orientation should include information specific to your unit. See http://odt.uoregon.edu/neo/ for ideas about orienting your new employee.
Give a copy of the position description to your new employee and make sure that he or she understands the duties and responsibilities of the position. Both the you and employee should sign the description and you are responsible for sending the signed position description to HR.
The new employee, eligible for benefits, needs to register to attend a Benefit Orientation within the first 30 days of employment.
Benefit Orientation Registration
Trial service (probationary period) is an extension of the selection process and, as such, provides an opportunity to assess whether an employee's performance warrants regular status. The initial trial service period is the employee's first six months in a classified position; promotional trial service is the first six months after promotion from a UO or OUS position (movement to a job in a higher salary range). For part-time employees who are less than .5 FTE, trial service is 9 months. There is no trial service period for employees who transfer from UO or OUS positions in the same salary range or demote from a higher salary range.
You should give frequent feedback to new employees about performance. It is the University's expectation that supervisors will take a progressive approach in their attempt to correct less than satisfactory performance. Call the Employee and Labor Relations Manager at x6-2965 or the Employment Manager at x6-2963 for assistance with this process. The action to remove an employee from trial service is taken by the Associate Vice President for Human Resources.
A flexible work schedule is one where the hours of work may vary in a day (but not necessarily each day) and the days of week may vary according to work assignments. Employees who work a flexible work schedule shall receive overtime pay or compensatory hours for hours that exceed 40 in a week. For positions in salary range 24 and below, shift differential shall be paid for hours worked between 6:00 p.m. and 6:00 a.m. and for any time worked on Saturday and Sunday.
Management may change an employee's flexible work schedule without an employee's consent where such a change is needed in the regular course of business and where the employee has been initially hired by management or initially placed on a flexible work schedule as a condition of employment.
The undersigned employee and supervisor agree to a flexible work schedule in accordance with Article 55 of the UO/SEIU Collective Bargaining Agreement.
Employee Name |
Department |
Position # |
UO ID# |
Employee Signature |
Date |
Supervisor Signature |
Date |
Department of Records retains original and submits photocopy to Human Resources.
Limited Duration appointments are outlined in Article 36 of the SEIU Collective Bargaining Agreement:
Persons may be hired either:
(1) for special studies, projects, or purposes of uncertain or limited duration which are funded by grants, contracts, awards, student fees, or legislative funding for a specific project OR
(2) to replace a regular employee on leave of absence when it is known at the time of hire that the leave of absence will last for at least six (6) months.
Limited duration is a type of classified employee, and classified employees are recruited for via our talent management system, MyTrack.
Key items to note:
Date: ___________________
To New Employee: _____________________
From: HR, Talent Acquisition and Development
Subject: Limited Duration Appointment; SEIU collective bargaining agreement, article 36
This memorandum will confirm your limited duration appointment at the University of Oregon and outlines the conditions of your employment. Limited duration appointments are made when employees are needed for special studies or projects of uncertain or limited duration which are expected to last less than two years and which are subject to the continuation of a grant, contract, award, or legislative funding. A limited duration appointment can end at any time. With a limited duration appointment, you have all the rights and privileges of other classified employees with one exception. Unless you moved to this position directly from a classified job in the Oregon University System, you are not entitled to layoff rights.
If you have any questions regarding your employment status, please contact Human Resources, extension 6-3159. Please sign below and return a copy to Human Resources. Your signature indicates that you have been notified of the conditions of your appointment and that you acknowledge acceptance of the position under these conditions. This document will be placed in your personnel file.
________________________________
Employee Signature & Date
______________________
Date of Appointment