HR Community of Practice

The Office of Human Resources has implemented social distancing measures to limit the spread of COVID-19. We are currently operating with reduced staffing levels and have transitioned to offering most services remotely. Please review the link below for further information about department modifications and how to submit HR documents during this time:

COVID-19: Office of Human Resources Operations


The HR Community of Practice is a group of university employees who are responsible for HR functions within their divisions or departments.  These employees partner with University Human Resources to discuss and implement important HR policies and processes.  The community is a way to communicate with University Human Resources, as well as each other, to foster creativity, critical thinking and compliance. Meetings are scheduled for the first Wednesday of each month, at 2:00 PM.  View the meeting schedule below.

HR practitioners, professionals, and University HR have unique roles to play to ensure the HR work is accomplished at the University of Oregon. Each role depends on the other. It is University HR's job to ensure we are supporting the professionals and practitioners. Our goals are to reduce duplication of efforts, increase efficiencies, increase education and knowledge, and continue to build and improve our HR competencies.

View HR Competencies

 

Next HR Community of Practice Meetings:

May 5, 2:00 PM - 3:00 PM Zoom meeting

The Zoom meeting link will be sent to HR Partners in the meeting reminder email.
The meeting presentation will be available on the Meeting Highlights web page the day before the scheduled meeting.


HR Community of Practice Information & Resources


Monthly Meeting Schedule

HR Community of Practice meetings are scheduled on Wednesday afternoons at 2:00 PM:

Upcoming Meetings:

May 5, 2021 -Zoom meeting

June 2, 2021 -Zoom meeting

July 14, 2021 -Zoom meeting

August 4, 2021 -Zoom meeting

September 1, 2021 -TBD

October 6, 2021 -TBD

November 3, 2021 - TBD

December 1, 2021 -TBD

HR Advisory Team

The HR Advisory Team members for academic year 2019-2020 have been selected. HR assembled this group in an effort to represent a variety of units/departments, HR-related roles, perspectives and experience.

Team Members:

Connie Brady, Lundquist College of Business, Dean's Office, Associate Dean of Administration
Susan Breakenridge, UO LIbraries, Assistant Dean Library Administrative Services
Alicia de Gonzalez, College of Arts and Sciences, Dean's Office, Personnel and Budget Specialist - Social Sciences Division
Amy Green, College of Education, Assistant Director, HR
Patrick Moore, Finance & Administration Shared Services, Associate Director FASS Human Resources
Rebecca Roby, Prevention Science Institute, Assitant Director for Finance and Administration
Amanda Rosenberg, Student Life, HR Manager
Teri Rowe, Economics & Sociology, Manager of Finance & Administration
Ray Sykes, Undergraduate Studies, Interim Assistant Vice Provost COO
Michael Thompson, Financial Aid and Scholarships, Assistant Director for Administration and Financial Support


Questions?

Email Jen Mirabile or contact by phone at 6-2195.

HR Partners

2017 Highlights

Notes and Resources from previous meetings are provided below:

December 6, 2017 Agenda:
  • Year of Connection
  • Employee & Labor Relations Updates
  • 2018 Salary Increase Reminders
  • Talent Acquisition Updates
  • 2018 HR Partner Topics
     
  • Presentation: TEDTalk
    Margaret Hefferman– Why It’s Time to Forget the Pecking Order at Work

Meeting Highlights

PowerPoint Presentation

Featured TEDTalk: Why It’s Time to Forget the Pecking Order at Work
Presenter: Margaret Hefferman

November 1,  2017 Agenda:
  • HR Staffing
  • Administrative Leaves/Probationary Periods
  • Talent Acquisition Update
  • HR Partner Announcements
     
  • Presentation: Employee Assistance Program Resources
    Presenter: Julie Marshall, Ph.D., CEAP, Cascade Centers

Meeting Highlights

PowerPoint Presentation

Employee Assistance Program (EAP) Presentation

EAP Services

October 4, 2017

Agenda:

  • HR Partner Announcements
  • HR Staffing
  • Salary Increase and Process
  • Benefits Open Enrollment
  • Compensation Update
  • Recruitment Metrics and Service-Level Timelines
  • Featured Presentation: MyTrack Professional Development Module
  • Presenter: Haley Ruddell, HR System Analyst

Meeting Highlights

PowerPoint Presentation

Learning Management System Presentation

Hire Deadlines for Winter Term

July 2017 HR Partners Table Topic Highlights

September 6, 2017

Agenda:

  • New Staff Introductions
  • Salary Increase and Operations Updates
  • Open Enrollment
  • MyTrack Professional Development Module
  • Recruitment
     
  • Featured Presentation: Purchasing and Contracting Services
    Speaker: Craig Ashford, Director, Purchasing and Contracting Svcs.

 

 

Meeting Highlights

PowerPoint Presentation

Purchasing and Contracting Presentation

Open Enrollment Information

August 2, 2017

Agenda:

  • New HR Advisory Team
  • Legislative Update
  • Banner 9 Upgrade
  • New Hire Set-Up Resources
  • I-9 Form Update
     
  • Featured Presentation: Employee Leaves
    Presenter: Kenny Ly, Medical Leaves Coordinator

 

 

Meeting Highligths

PowerPoint Presentation

Employee Leaves Presentation

Banner 9 Upgrade Project

OA and Classified New Hire Setup Process

June 7, 2017

Agenda:

  • Employee & Labor Relations Update
  • Summer Seminar Series & Work-Life Resources Update     
  • PERS Update
  • Talent Acquisition
  • Featured Presentation: Safety & Workers Comp - What HR Partners Need to Know
    Presenters: Haily Griffith, Occupational Health & Safety, Michelle Gillette, Ergonomics and Trish Lijana, Workers’ Compensation

 

Meeting Highlights

HR Training in June

HR Partner Meeting PowerPoint

Safety and Risk Presentation

SAIR-Safety Incident or Accident Report

801 Form -Workers Compensation

Medical Transport Options

May 3, 2017

Agenda:

  • SEIU Bargaining
  • PERS Update
  • Career Transition Resources
  • Talent Acquisition
  • Payroll Update
  • Onboarding Portal and Survey Update

 

 

May Meeting Highlights

HR Training in May

Confidentiality Presentation

Employee Assistance Program Flyer

Career Transition Flyer

General Counsel -Request a Training

April 4, 2017 Agenda:
  • New Postdoctoral Research Salary –Effective July 1, 2017
  • New Unpaid Appointment Process
  • Faculty Renewals & Summer Appointments
  • Onboarding Updates
  • Talent Acquisition Updates
     
  • Featured Presentation: International Employees at the University of Oregon
    Presenters: Jennifer Doreen, International Employment Specialist and Kate Comiskey, International Scholar Advisor

April Meeting Highlights

April Meeting Presentation

International Employee Presentation


April Training Opportunities
March 1, 2017 Agenda:
  • HR Year of Connection & OA Policies
  • Information Sessions & Training -Talent Acquisition Team
  • PERS Legislature
  • International Employee Update
     
  • Featured Presentation: Public Records Office and What HR Partners Need to Know
    Presenter: Lisa Thornton, Public Records Officer


 

March Meeting Highlights

March Meeting Presentation

MyTrack Position Description Table

Employee& Labor Relations Relations Training Opportunities

Office of Public Records - What HR Partners Need to Know

February 1, 2017 Agenda:
  • OA Policy and HR Updates
  • HR Operations Update
  • Electronically Stored-Information for Departing Employees
  • International Employee Update
  • MyTrack Updates
     
  • Featured Presentation: UO Internal Auditing– What HR Partners Need to Know
    Presenter: Trisha Burnett, Chief Auditor

February Meeting Highlights

February Meeting Presentation

Office of Internal Audit -What HR Partners Need to Know

January 25, 2017 Agenda:
  • MyTrack Updates
     
  • Featured Presentation:
    Disability in the Workplace: The Obligation to Accommodate as an Opportunity to Promote Diversity, Equity and Inclusion
    Presenter: Martin Stanberry, AAEO Specialist

January Meeting Highlights
 

December 7, 2016 HR Holiday Meeting and Call for Topics/Best Practices December -Call for HR Topics and Best Practices

 

2018 Highlights

Notes and Resources from previous meetings are provided below. Highlights from previous
years can be found in the menu on the right.

December 5, 2018

AGENDA:

  • HR Staffing
  • Oregon Equal Pay Act
  • OA Job Family Framework Project
  • Workplace Harassment and Discrimination Prevention training
  • Banner 9 training
  • HR Partner Crowd Sourcing Exercise

 

November 7, 2018

AGENDA:

  • Workplace Accommodation
  • OA Career Pathing Project
  • Oregon Equal Pay Act
  • Collective Bargaining
  • Salary Increase Process
  • Banner 9
  • MyTrack Update

 

October 3, 2018

AGENDA:

  • Presentation: Open Enrollment and FMLA Resources
  • HR Staffing update
  • HR Advisory Team
  • CHRO Search Input
  • HR Projects
  • OA Salary Bands
  • MyTrack Module
  • Performance Review Completion

September 5, 2018

AGENDA:

  • OA Salary Band Update
  • OA and Faculty Salary Increase
  • Performance Review Completion and Report
  • Fall Processing Timelines and Pro Tem Hiring Process
  • OA Procedure Updates
     

 

August 1, 2018

AGENDA:

  • HR Staffing Update
  • New Hire Deadlines
  • HR Scenario Table Exercises

 

The August meeting highlighted HR's Year of Collaboration. Table groups worked on the following HR scenarios:

HR Scenario 1

HR Scenario 2

HR Scenario 3

Ideas about addressing these scenarios can be found on the August HR Partner highlights.

August HR Partner Highlights


July 11, 2018

AGENDA:

  • Records Retention
  • HR Staffing
  • HR Operations
  • Talent Acquisition
  • Employee and Labor Relations
  • Skype for Business

June 6, 2018

  • CHRO Portfolio Updates
  • OA Policy Updates
  • Office of Civil Rights Compliance
  • PAC Delivery
  • Youth Programs & Compliance
  • Courtesy Appointment Update and Closing

May 2, 2018

  • Student and Graduate Employees
  • HR Operations Updates
    • Gender Identity and Sexual Orientation Data Collection
    • HR &  Payroll Work Group
    • Position Number Resources

April 4, 2018

  • Oregon Legislative Update
  • HR Staffing Updates
  • Courtesy Renewals
  • Talent Acquisition -Call-In Hours
  • OR CUPA-HR Conference
  •  Fair Share Update

March 7, 2018

  • Presentation: MyTrack Applicant Walk-Through
  • Presenter: Jenna Rakes, Sr. Recruiter
  • HR Leadership Update
  • Position Description Checklist
  • Temporary Agencies
  • Renewal Appointments &
  •  New Hire Deadlines
  • Respectful Workplace Memorandum
  • Tax Witholding Review

February 7, 2018

  • 2018 Year of Collaboration
  • 2017 HR Partner Meeting Report
  • Senate Bill 473 -Data Collection
  • Background Checks
  • Register Guard Advertising
  • Tenure-Track Faculty Hiring
  • PageUp Reporting Features
  • Student Employment Resources

January  10, 2018

  • Supervisor Identification in Banner
  • PAC Pilot
  • Banner 9 is coming
  • MyTrack Information Sessions
  • MyTrack Training Changes
  • Onboarding Resources
  • Electronic W-2s

 

2019 September HR Partner Highlights

File Type (ext): 
pdf

December 2020 EAP Presentation

File attachments: 
File Type (ext): 
pdf

December 2020 HRCoP meeting highlights

File Type (ext): 
pdf

HR Community of Practice Meeting Highlights & Resources

Notes and Resources from previous meetings are provided below. Highlights from previous
years can be found in the menu on the right.

April 7, 2021

AGENDA:

  • Legislative update
  • Vaccination update
  • Fall Planning update
  • Flexible Work Arrangements update

March 3, 2021

AGENDA:

  • University Financial update
  • Transportation Services update
  • Hiring Freeze update
  • Years of Service Recognition

February 26, 2021

HR Professional Development Session

Preparing for a Difficult Conversation in a Remote Environment

Workshop Presentation Slides
Workshop Break-Out Room and Chat Document
Workshop Recording(to access the recording please log into UO Office 365)

Subcommittee members and presenters
Melissa Bowers, Business Manager, English Department
Dan Currier, Inter. Special Projects Strategic Partner, Employee and Labor Relations
Cory Farragher-Gnadt, Classification and Compensation Analyst
Peter Fehrs, Associate Director, Employee and Labor Relations
Tiffany Lundy, Learning and Development Manager
Patrick Moore, Associate Director, FASS Human Resources and Payroll
Danielle Parmenter, Executive Assistant, Office of Research and Innovation


February 3, 2021

AGENDA:

  • Division of Equity and Inclusion updates
  • HR updates
  • Return to Work Process for Employees
  • Performance Review Submissions
  • Spring/Summer Faculty Hiring Appointments

January 13, 2021

AGENDA:

  • Training and Development updates and presentation
  • HR updates
  • OA Job Family Framework Project
  • Talent Acquisition and MyTrack updates

December 8, 2020

HR Professional Development Session

How to Keep Inclusion on your Radar

Workshop recording- please log into your UO Office account to access this video
Workshop presentation slides
Workshop pre-work assignment
Workshop tools

Presenters
Sara Clark, Intercultural Education Coordinator, Mills International Center, Division of Global Engagement
Jen Mirabile, Sr. HR Programs Coordinator, HR Programs and Services



December 2, 2020

AGENDA:

  • Employee Assistance Program -Services and Programs
  • HR updates
  • Leave updates
  • Bargaining update
  • Retirement Incentive Program
  • Talent Acquisition and MyTrack updates

November 4, 2020

AGENDA:

  • COVID-19 Incident Management Team updates
  • HR updates
  • Recruitment Process updates
  • Academic updates
  • Voluntary WorkShare Program update
  • HR Operations updates

October 7, 2020

AGENDA:

  • HR Updates
  • Benefits Open Enrollment
  • Political Issues in the Workplace
  • COVID-19 Reminders
  • Performance Reviews

September 2, 2020

AGENDA:

  • HR Updates
  • Coaching and Support Resources for Safety Regulations
  • Benefits Annual Enrollment
  • Veterans Preference and Fall Hires Reminders
  • Pay Actions Reminders

August 5, 2020

AGENDA:

  • President Michael Schill to address HR Partners
  • Q & A with the president
  • HR Updates

July 15, 2020

HR Professional Development Session

Mental Health Discussion with HR Community of Practice

Mental Health Discussion with HR Community of Practice -presentation slides

Mental Health Discussion with HR Community of Practice -recording

Presenters
Eric Garcia, Sr. Staff Psychologist, Counseling Center
Jen Mirabile, Sr. HR Programs Coordinator, HR Programs and Services
Sue Russell, Executive Assistant/Strategic Initiatives Coordinator, University HR
Martin Stanberry, ADA Coordinator and Associate Director, Employee and Labor Relations
Jason Vartanian, Affirmative Action and ADA Specialist



July 1, 2020

AGENDA:

  • HR Community of Practice review
  • Vacation Cap
  • Unemployment Compensation
  • UO Voluntary Summer Work Share Program
  • Bargaining update
  • Resumption Planning
  • Question and Answer

June 3, 2020

AGENDA:

  • Pay Actions Freeze
  • UO Voluntary Work Summer Program
  • Return to Campus Employee Survey
  • Talent Acquisition Updates
  • Question and Answer

May 6, 2020

AGENDA:

  • HR Updages
  • Summer and Fall Term Planning
  • Unemployment Resources
  • UO Emergency Paid Sick Leave updates
  • Virtual Training Opportunities
  • Question and Answer

April 16, 2020

AGENDA:

  • HR Updages
  • Reporting Positivie Tests of COVID-19
  • UO Emergency Sick Leave and FMLA Expansion updates
  • Talent Acquisition Updates
  • Question and Answer

April 1, 2020

AGENDA:

  • Employee Assistance Program Resources
  • Training Opportunities
  • COVID-19 Updates
  • Talent Acquisition Updates
  • Question and Answer

March 4, 2020

AGENDA:

  • Bargaining update
  • ELR Staffing update
  • ADA and Affirmative Action update
  • Talent Acquisition updates
  • Records Management project
  • HR Records
  • Records Management Q & A

February 26, 2020

HR Professional Development Session

Onboarding Best Practices for HR Partners -Part 2
    Presenters:
  • Jenna Rakes, Associate Director, Talent Acquisition
  • Jessica Marquez, HR Manager, Knight Campus


February 5, 2020

AGENDA:

  • HR Community of Practice
  • Classification and Compensation
  • Staffing Updates
  • New Employee Onboarding Program
  • OA Job Family Framework
  • PRF project update
  • Courtesy renewals

January 8, 2020

AGENDA:

  • HR Community of Practice
  • OA Job Family Framework
  • Pregnancy Accommodations (HB 2341)
  • Talent Acquisition Updates
  • Oregon Equal Pay Act

December 4, 2019

AGENDA:

  • HR Updates
  • Pregnancy Accommodations HB 2341
  • Fair Labor Standards Act


November 20, 2019

HR Professional Development Session

Onboarding Best Practices for HR Partners
    Presenters: Onboarding Resources
  • Nancy Nieraeth, Director, Talent Acquisition
  • Jenna Rakes, Associate Director, Talent Acquisition
  • Presenters: Onboarding Best Practices
  • Connie Brady, Associate Dean for Finance and Admin., LCB
  • Jared Haddock, Associate Director HR & Admin., Information Services
  • Jessica Marquez, HR Manager, Knight Campus


November 6, 2019

AGENDA:

  • PERS Changes
  • Banner Two-Step Login Process
  • OA Probationary Period and Exit Interview Survey
  • Fair Labor Standards Act
  • HR Staffing


October 2, 2019

AGENDA:

  • Benefits Open Enrollment
  • HR Community of Practice
  • Bargaining update
  • New Temporary Employment Pool
  • GE Pay Update



September 11, 2019

AGENDA:

  • HR Mission, Vision, and Strategic Initiatives
  • OA Job Family Framework Project
  • Bargaining update
  • Electronic PRF Project update
  • Legislative update

August 7, 2019

AGENDA:

  • Introduction of Classification and Compensation Director
  • Telecommuting/Alternative Work Arrangement Policy
  • Fall Term Renewals/New Hire Deadline
  • Meeting Activity -HR Unit Presentations


July 10, 2019

AGENDA:

  • OA Job Family Framework Position Description Initiative
  • HR Operation updates
  • Talent Acquisition updates
  • Workplace Harassment and Discrimination Prevention training


June 5, 2019

AGENDA:

  • Legislative updates
  • Oregon Equal Pay Act
  • Layoff Process update
  • Update MyTrack PD Module
  • PD Update Timeline for OA Job Family Framework
  • Workplace Harassment and Discrimination Prevention training
  •  

May 1, 2019

AGENDA:

OA Job Family Framework Project Listening Session
Presenters: Kaia Rogers, Sr. Director, HR Programs, Services and Strategic Initiatives and Carol Mercer from Sibson Consulting.

  • OA Job Family Framework Project webpage

  • Feedback Form

  •  

    HR wants to hear from HR Partners:

    Those who were unable to attend the May HR Partners OA Job Family Framework listening session can submit feedback using the link below. Those who attended and have more to share are welcome to submit additional feedback using the same link.

    Submit Feedback

     

    April 3, 2019

    AGENDA:

    • Cybersecurity Training presented by Leo Howell, Chief Security Officer
    • UO Budget challenges and process
    • OA Job Family Framework
    • Talent Acquisition updates
    • New hire, renewals, and summer appointment deadlines
    • Courtesy renewal process
    •  

    March 6, 2019

    AGENDA:

    • Bargaining updates
    • Policy updates
    • Oregon Equal Pay Act complaint process
    • Oregon Equal Pay Act
    • OA Job Family Framework project
    • CHRO search update

       

    February 6, 2019

    AGENDA:

    • HR Staffing updates
    • Workplace Harassment and Discrimination Training
    • Talent Acquisition and Oregon Equal Pay Act updates
    • Student Sexual and Gender Based Harassment and Violence Complaint and Response Policy and the Student Conduct Code and Community Standards

       

    January 9, 2019

    AGENDA:

    • HR Partner Survey
    • MyTrack Update
    • Talent Acquisition Update
    • Oregon Equal Pay Act
    • OA Job Family Framework project
    • Faculty Across the Board salary increases
    • Workplace Harassment and Discrimination Training

    HR Community of Practice meeting

    Monthly meeting with campus HR Partners.
    Event Dates: 
    Wednesday, February 5, 2020 - 2:00pm to 3:00pm

    HR Community of Practice meeting

    Monthly meeting with campus HR Partners.
    Event Dates: 
    Wednesday, March 4, 2020 - 2:00pm to 3:00pm

    HR Community of Practice meeting

    Monthly meeting with campus HR Partners.
    Event Dates: 
    Wednesday, April 1, 2020 - 2:00pm to 3:00pm

    HR Community of Practice meeting

    Monthly meeting with campus HR Partners.
    Event Dates: 
    Wednesday, May 6, 2020 - 2:00pm to 3:00pm

    HR Community of Practice meeting

    Monthly meeting with campus HR Partners.
    Event Dates: 
    Wednesday, June 3, 2020 - 2:00pm to 3:00pm

    HR Community of Practice meeting

    Monthly meeting with campus HR Partners
    Event Dates: 
    Wednesday, July 1, 2020 - 2:00pm to 3:00pm

    HR Community of Practice meeting

    Monthly meeting with campus HR Partners
    Event Dates: 
    Wednesday, August 5, 2020 - 2:00pm to 3:00pm

    HR Partner meeting

    Monthly meeting with campus HR Partners
    Event Dates: 
    Wednesday, January 8, 2020 - 2:00pm to 3:00pm

    Human Resources Competencies

    HR Role Competencies

    Some competencies are applicable across the HR community regardless of role.

    Unit HR Professionals:
    Strategic support, substantial, HR acumen, key advisors, workforce planning and translation of department mission into HR strategy.

    Unit HR Practitioners:
    Transactional and process support, troubleshooting, directing to resources.


    HR Community-wide

    Some competencies are applicable across the HR community regardless of role.

    Competencies:

    • Demonstrated ability to advance diversity and inclusion efforts through their own actions and influencing actions of others.
    • Understanding of effective supervisory practices and techniques, employee and employer relationships, and management principles.
    • Discretion, tact, and professionalism when handling sensitive and or confidential materials.
    • Aptitude or experience leveraging a wide array of technologies, such as an applicant tracking system, productivity, and communication tools. This includes accessing web-based reference material.
    • Experience building productive relationships with internal and external constituencies.
    • Exercises good judgment, diplomacy, professional boundaries and perceptual objectivity to effectively and appropriately make decisions.

    Unit HR Leader

    Qualifications:

    • Bachelor’s degree or the equivalent work experience.
    • 6+ years of strategic HR experience.

    Preferred Qualifications:

    • Master’s Degree (dependent on position.)
    • SHRM-CP or SCP certification (and/or PHR or SPHR.)
    • HR experience in a higher education setting or similarly complex multi-unit organization.
    • Experience understanding and applying provisions of collective bargaining agreements to personnel situations (if in a unit with CBAs.)
    • Previous supervisory experience or experience as a lead in an HR team. (This could be moved into minimum qualifications if the position supervises other positions.)

    Competencies:

    • Demonstrated in-depth knowledge of strategic HR in context of one or more of the following areas: policy, process, organizational culture, laws/regulations, collective bargaining agreements, and practical realities. Aptitude and skill to describe options for top management clearly and concisely. his includes continued efforts to maintain knowledge of changes and trends in Human Resources and within the context of their unit.
    • Demonstrated in-depth knowledge of three of any of the following HR subject matters: compensation, benefits, recruitment, employee development, employee and labor relations, and HR systems, data, and analytics.
    • Ability to communicate effectively and build productive relationships with external and internal contacts, including presentation and facilitation skills.
    • Long Range Planning: Identifies long-range goals and designs realistic plans to attain them; sees the big picture and then determines which direction to take and how to use resources to attain future goals.
    • Integrative Ability: Identifies the elements of a problem and understands which components are critical; sees different types of situation structures and therefore, different types of solutions.
    • Aptitude to define problems, identify trends, collect data, and establish facts to draw valid conclusions.
    • Demonstrated ability to manage change in a complex environment and adjust planning and activities to support changing priorities.

    HR Manager

    Qualifications:

    • Bachelor’s degree or equivalent experience.
    • 3-5 years of strategic HR experience.

    Preferred Qualifications:

    • Master’s Degree (dependent on position.)
    • SHRM-CP or SCP certification (and/or PHR or SPHR.)
    • HR experience in a higher education setting or similarly complex multi-unit organization.
    • Previous supervisory experience or experience as a lead in an HR team (dependent on position.)

    Competencies:

    • Demonstrated knowledge of strategic HR in context of policy, process, organizational culture, laws/regulations, collective bargaining agreements, and practical realities.
    • Ability to communicate effectively and build productive relationships with external and internal contacts, including presentation and facilitation skills.
    • Exercises good judgment, diplomacy, and perceptual objectivity to effectively and appropriately make decisions. Aptitude to define problems, identify trends, collect data, and establish facts to draw valid conclusions.
    • Experience working both independently and collaboratively with staff, faculty, various levels of the organization, and University Human Resources to identify and implement strategic HR solutions.
    • Utilizes critical thinking skills to determine when a topic/issue should be elevated to subject matter experts in University Human Resources.
    • Demonstrated ability to manage change in a complex environment and adjust planning and activities to support changing priorities.

    HR Practitioner

    Supporting HR transactions is only a portion of their job and they are key interface points for the initiation/completion of many HR transactions within organization sub-units.

    • Maintain a working knowledge of HR processes and procedures.
    • Identify issues and make connections with the appropriate resources to resolve matters.
    • Prepare and complete necessary HR transactions in an accurate and timely manner which facilitates HR data integrity.
    • Utilizes critical thinking skills to determine when a topic/issue should be elevated to subject matter experts in either unit HR leadership or University Human Resources.

    HR Subject Areas

    These are to be used in determining enhanced partnership opportunities with Unit based HR staff, development of those in the HR community, and determining what competencies are needed when filling future vacancies:

    Benefits

    • Understands and demonstrates knowledge of general concepts, principles and practices related to a vast array of benefit programs, such as retirement plans, insurance, injury compensation, non-insurance benefits (paid and unpaid leaves, child care, wellness programs, etc.) and other employee benefits programs.
    • Understands process for UO employees to access benefits information and general awareness of eligibility requirements.
    • Understands UO, State, and Federal leave benefits, general eligibility rules, and understands who to refer employees to for additional information.

    Compensation & Classification

    • Demonstrates knowledge of compensation and classification concepts and principles, including UO pay structures and practices.
    • Develops, monitors, and maintains unit based compensation related practices to include hours of work and schedules, flexible work weeks, remote work options, etc. consistent with UO policy.
    • Implements UO pay-increase programs including merit pay programs consistent with UO policy and collective bargaining agreements.
    • Has knowledge of compensation-related laws, rules, regulations, policies, and collective bargaining agreements; understands their impact to the unit, and how to implement and apply them to maintain compliance.
    • Ability to analyze and recommend approaches to address issues such as compression, noncompetitive pay rates, retention offers, expansion of duties, and inconsistent titling and pay within UO policy.
    • Provides compensation advice and consultation to managers and supervisors consistent with UO policy.
    • Demonstrated ability to work with supervisors to create effective and accurate position descriptions, as well as ability to analyze and recommend appropriate classifications for positions.

    Recruitment & Staffing

    • Understands and demonstrates knowledge of the concepts, principles and practices related to identifying, attracting, selecting and retaining individuals to address institutional needs consistent with UO policy and procedures.
    • Partners with hiring managers to ensure search processes and selection decisions are compliant with policy, laws, and regulations, and selections are appropriately documented.
    • Understands relevant HR laws, rules, regulations, and UO policy related to recruiting and hiring (e.g., veteran’s preference, OEPA, adverse action, etc.)
    • Familiarity with typical recruitment metrics and their use in meeting key performance indicators.
    • Advises on and utilizes a full spectrum of recruitment strategies when working with managers on searches.
    • Maintains knowledge of UO talent management system (MyTrack) and authorized processes and procedures.
    • Maintains knowledge of the labor market and recruiting resources for managers supported.
    • Oversees or advises search or selection committees, including developing strategies consistent with best practice and compliant with applicable laws.
    • Assist managers with presenting offer packages and negotiation strategies.
    • Establishes University onboarding approach to ensure an effective transition for incoming employees.
    • Demonstrated ability to strategically evaluate and consult with supervisors on current and future workforce needs, trends, and organizational structures.

    Employee & Labor Relations

    • Understands and demonstrates knowledge of laws, rules, regulations, UO policy/procedure, applicable unit level policies and procedures, principles and practices related to employee conduct, employee leaves, workplace accommodations, motivation, performance, rewards and dispute resolution.
    • Understands practices and policies at UO regarding a unionized workforce, including the ELR interpretation of collective bargaining agreements.
    • Demonstrates knowledge of a variety of HR issues to include performance management, employee conduct and other work life issues.
    • Identifies, evaluates, and recommends management interventions to solve problems and issues consistent with UO labor agreements, policies, procedures and practice.
    • Ability to communicate difficult and complicated messages to leadership, supervisors and employees regarding complex employment issues, tough decisions, available options and associated risks.
    • Ability to provide strategic leadership and direction to unit leaders and supervisors regarding unit culture and climate. This includes being able to provide advice on and weigh risks associated with employee actions and the unit’s climate and culture.
    • Ability to work collaboratively with employees, supervisors and the ADA coordinator on accommodation analyses including but not limited to undue hardship reviews, reasonable accommodations and funding sources.
    • Understands concepts related to progressive discipline, investigations, just cause/due process, Weingarten rights, Union rights around communicating with members (signs, shirts, postings, email, etc.)
    • Applies knowledge of consensus building, negotiation, coalition building, meditation and other non-adversarial problem-solving approaches to resolve problems and advise management.

    Employee Development

    • Demonstrates knowledge of professional development and training concepts and resources.
    • Designs and implements development activities for employees for current and future roles and/or assists with finding available resources and training opportunities, such as those available in the UO MyTrack system.
    • Advises and coaches supervisors to enable them to help employees formulate professional development plans and career goals.
    • Establishes mentoring opportunities for employees, as appropriate.
    • Supports a culture of continuous learning within the unit; encourages supervisors to provide dedicated time for employees to participate in development opportunities.

    HR Data, Systems & Analytics

    • Leverages HRIS reporting available to assist with influencing unit decisions.
    • Identifies needed data and requests reports as needed to assist with obtaining the information.
    • Understands UO data constructs and uses this understanding to assist with maintaining or improving unit workflows to maintain or improve data quality.
    • Interprets how metrics and analytics work to maximize individual and unit performance as well as influence unit decisions.

    May 2020 HRCP presentation

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    November 2020 Presentation

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    October 2020 HRCoP Highlights

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    pdf

    October 2020 HRCoP Highlights

    File Type (ext): 
    pdf