Getting a new employee off to a good start requires preparation and planning. Here are a few key items to plan for and provide assistance with when onboarding a new employee:
UO ID Card
New employees may obtain a UO ID card at the UO Card Office. The UO Card Office is temporarily located in the Taylor Lounge, first floor of the Erb Memorial Union. 1222 E 13th Ave, EMU – Taylor Lounge, Eugene, Or 97403. Phone:  346.3113 Toll Free:  877.4635 or Email us at firstname.lastname@example.org. New employees should bring their completed Employee Information Form or Unpaid Appointment Form in addition to government issued photo identification. Your department’s payroll staff can provide you with the required form[s]. All ID are produced with proximity building access capability, no extra information is required for the Card Office.
UO employees use email, DuckWeb, and a variety of other electronic resources. DuckWeb is a secure website that interfaces with the university’s central administrative system. In DuckWeb, employees can see payroll data and update their own personal information, such as their address. Faculty use DuckWeb to obtain class lists and for grading.
Technology Access Codes
At the University of Oregon, employees need two sets of login information:
UO ID Number and PAC
DuckID and Password
For more information, see it.uoregon.edu/access-to-technology.
How to Obtain Codes
New Employees with Prior UO Affiliation
A “new-to-campus” employee is one who has never been a student or employee at the University of Oregon. All new-to-campus unclassified employees receive a printout with their UO ID number and PAC in the same envelope with their initial formal contract (“Notice of Appointment and Contract”).
Upon initial login to DuckWeb at duckweb.uoregon.edu, new-to-campus employees will be prompted to select a new PAC and to activate a security question to help manage their DuckWeb account.
New-to-campus employees use the UO ID number and PAC to go online at duckid.uoregon.edu to establish a DuckID and password.
New unclassified employees who have a prior affiliation with the University of Oregon (either as a student or an employee) should already have a UO ID number and PAC. If the new employee previously set up a security question in DuckWeb, the PAC can be reset by clicking “Forget PAC?” on the DuckWeb login page. Otherwise, if the new employee does not know their PAC, he or she must call or stop by Human Resources (677 East 12th Avenue, Suite 400) with photo identification to have the PAC reset.
New employees who do not already have a Duck ID can go online at duckid.uoregon.edu and use the UO ID number and PAC to establish a DuckID and password.
Assistance with Technology Login
- For assistance with the UO ID number, contact the hiring department.
- For assistance with the PAC, contact Human Resources, 541-346-3159.
- For assistance with the DuckID and password, contact the Information Services Help Desk, 151 McKenzie Hall, by email at email@example.com, by phone at 541-346-4357.
For more information about IS Help Desk services, see it.uoregon.edu/is-help-desk-services.
The employee's DuckID is the email username. UO email address addresses follow this format: DuckID@uoregon.edu. The UO offers web-based email access at webmail.uoregon.edu.
Employees hired at 50% or more for at least 90 days are eligible for insurance benefits.
Notifying the Benefits Office as soon as possible is extremely important to ensuring eligible employees receive benefit enrollment information in a timely manner. Notice to the Benefits Office can be completed via email. Email the Benefits office at firstname.lastname@example.org and include the following:
UO ID number (if available)
Contact information (personal phone number or email address is the employee has not yet started)
Scheduled start date
Classification and title
IMPORTANT NOTE: Do not wait until all paperwork is processed, until Duck ID is setup, or until the employee has started working to notify the Benefits Office of a new hire. Waiting may delay benefit enrollment or create unnecessary urgency. The Benefits Office greatly appreciates as much advance notice as possible to ensure employees receive timely offer of benefits including the opportunity to attend a benefit orientation session before having to make benefit enrollment decisions.
Questions and notifications can be directed to the Benefit Office by phone at 541-346-2956 or 541-346-3086. Information about UO Benefits is available on the UO Benefits webpage.
Other Important Considerations
Authorization for appropriate and essential keys comes from the hiring department. See your hiring department for details on getting authorization and for the relevant key authorization forms. When these are completed and signed off, take the forms to Public Safety to get your keys. A small deposit is required for each key. The Department of Public Safety is at 1319 E 15th Avenue, just east of Straub Hall.
Parking permits may be purchased online at parking.uoregon.edu. Employees may login to the system using their DuckID and password. For assistance, contact the Office of Parking and Transportation at 541-346-5444.
The UO encourages everyone to consider alternatives to car transportation. This includes bus service, car pooling options, and excellent bicycle paths and services. For details, please see the Office of Parking and Transportation website at parking.uoregon.edu.
The university contracts with Lane Transit District to provide free-to-the-user bus ridership to all half-time or greater employees. These employees can ride any LTD bus free of charge by presenting their UO ID card to the driver when boarding.
Faculty Specific Considerations: Email and Canvas Access
Tenure-Related Faculty: Canvas and email, one term prior to start of appointment
Non-Tenure-Track Faculty: Canvas, one term prior to affiliation: Email, two weeks prior to appointment
Canvas is the enterprise learning management system for the UO campus. Provided centrally by the UO Libraries, Canvas is an easy-to-use web-based tool for hosting syllabi, assignments, grades, discussion tools, web conferences, quizzes, exams, and more. Your UO e-mail username and password is required for access. For support visit the CMET page
Visit the Academic Affairs website for more faculty new hire information: Academic Affairs-New Hires