MyTrack: Talent Management System

What's New Post: April 4

MyTrack By-The-Numbers
MyTrack utilization stats since the October launch:

  • Position Descriptions Approved: 387
  • Total Requisitions: 261
  • Total Jobs Filled: 131
  • Current Open Positions: 126
  • Applicant Profiles Created: 5,571          
  • Applications Completed: 7,233
  • Trees saved by using web-based applications rather than paper: 4.3!

MyTrack Onboarding Portal update

Human Resources has created a webpage to enable HR Partners and supervisors to view the information new employees receive via the MyTrack Onboarding Portal. Additional content is currently being developed and the demo will be updated periodically to reflect changes made to the portal. View the employee onboarding portal on the Portal Demo webpage in the Onboarding User Guides & Tools section.

In addition, HR is preparing a survey for HR Partners to gather feedback on what information we need to provide to new hires throughout the early onboarding process (from the time they accept the offer through the first 90 days of employment.) The survey will be sent out in April; more information to follow as it becomes available.

Updated Frequently Asked Questions

New FAQs for MyTrack internal users and applicants have been added and are notated with **NEW** in front of the question. Here are the links to the FAQs:

MyTrack Information & Feedback sessions are continuing!

Thank you to all of you who attended a MyTrack Information & Feedback session over the last couple of months. We heard from many of you that you found the sessions helpful, and we appreciated the thoughtful feedback and suggestions you provided. We know not all HR Partners were able to attend, so we will be sending a brief survey to all partners regarding their experience with MyTrack so far. We will then share the combined feedback from our information sessions and the survey.

Also, as part of our Year of Connection, HR has decided to continue holding these sessions once per month through June. These sessions are a great way to share updates and information related to MyTrack and recruitment, answer questions, and continue to get feedback from users. Each session will be a little bit different, so you are encouraged and welcomed to attend as often as you’d like. The next session will be held on April 21st from 2:00 to 3:30. View the schedule and register to attend a session in Making Tracks: Information and Feedback Session Schedule.

Position Description Updates

PD Guidelines
We’ve created a new guide to assist in developing effective position descriptions, which can be viewed on the Position Description Guidelines webpage.

PD Maintenance Tip
If your department needs to perform routine updates of PDs that are not expected to be used for recruitment or reclassification in the next several months (for example, as part of an annual performance review), you can mark the PD as “department initial entry of PD” and do not fill in a recruitment date on the PD.  Please add a note on the notes tab that the submission is a routine PD update.  This will ensure that time-sensitive PD entries and updates are given priority for review.

PD Library
Human Resources is continuing to input existing OA position descriptions (PDs) into the MyTrack PD library in order to streamline the process of initiating recruitments. 82% of the 1,500 OA PDs are now available in the PD Library; OA PD entry is expected to be complete by the end of spring term.

 

Archived What's New Posts


The Talent Acquisition Team continues conducting MyTrack information and feedback sessions.  These meetings are intended to offer greater insight into the use of MyTrack in recruitment processes.  Members of the Talent Acquisition Team present information regarding MyTrack tools and resources, give updates, answer questions, and solicit feedback from users. Visit the course listing in Making Tracks for dates and times and to register for a session:

MyTrack Information Sessions


Resources

Reference materials and FAQs are provided to assist users with navigating MyTrack and completing common tasks.  These tools and resources provide help and support as you use MyTrack to manage recruitment in your department or unit.

 


Looking for in-person assistance with recruitments? Attend a Friday Lab!

Talent Acquisition offers a work session, or lab, each Friday to provide you with personalized assistance with your specific recruitments.  This is an opportunity to receive hands-on help with any part of the MyTrack system from creating a Position Description to issuing an Offer.  Please bring your own laptop, if possible, and register in advance for a lab session, so we know you are coming.

Register Now


Core User Training

Talent Acquisition continues to offer initial system training for new users:

 


Additional Support

After exploring the self-service resources provided in the Resources section, contact Human Resources if you need further assistance:

  • Submit an email to mytrackhelp@uoregon.edu.
    Preferred method for priority support.
     
  • Contact Talent Acquisition at (541) 346-5112.
    Messages left at this number will be responded to within 1 business day.

Project Overview

The MyTrack Project is being implemented in multiple phases.  MyTrack transforms UO recruitment and retention onto a digital platform that supports full-cycle recruitment.  Fully implemented, the talent management system facilitates recruitment, onboarding, and performance and learning management.

Project Information