Records & Data Management
It is the employer’s responsibility to maintain accurate employee records. Both state and federal law apply to the maintenance of employment histories which include, but are not limited to employment related actions such as recruitment and selection, promotion, classification, compensation, performance, discipline, and training. Accuracy of employment data and dates maintained in these records determine an employee’s eligibility for university programs and services, Oregon University System (OUS) opportunities, as well as both the Public Employee Benefit Board (PEBB) and the Public Employee Retirement System (PERS). The official personnel record for all classified employees is located in Human Resources. This file is maintained under conditions which ensure the integrity and safe keeping of the file. Upon reasonable notice an employee may inspect their official personnel file. Ref: SEIU Article 16 – Personnel Records.