New Employees: Get Started

This resource page guides new employees through the onboarding process and provides you with quick access to frequently requested information.

Human Resources provides a detailed new employee onboarding checklist to guide you through tasks requiring action prior to arrival on campus, on your first day, and during your first month.


First Things First: Get Connected to UO technology and Get Registered for Orientation

Get Connected

UO employees use email, DuckWeb, and a variety of other electronic resources.  Gaining access to these resources should occur right away.

Employees need two sets of login information:

UO ID Number and PAC
to access DuckWeb*

New employees receive a UO ID number from the hiring department. The UO ID number begins with "95" and is nine digits long.

  • Contact the Human Resources Service Center at 541-346-3159 to set your Personal Access Code (PAC) to a temporary code.
  • Login to DuckWeb at duckweb.uoregon.edu using the temporary PAC. 
    You will be prompted to reset your PAC upon initial login.
    The PAC is 6 digits and must include a capital letter, a small letter and one number, case sensitive.

DuckID and Password
to access email, Canvas, and other campus services

New employees use their UO ID number and PAC to claim their DuckID and establish their Duck ID password, which is used to access UO technology systems:

  • The DuckID is the UO email address when followed by @uoregon.edu.
  • Passwords must be at least 8 digits, with a minimum 1 alpha and 1 numeric. 
  • Manage your DuckID and password at duckid.uoregon.edu.

*DuckWeb is a secure website that interfaces with the university’s central administrative system.  DuckWeb allows access to payroll data and personal information.  Faculty use DuckWeb to obtain class lists and for grading.

For more information on technology access, see it.uoregon.edu/access-to-technology.

Assistance with Technology Login

  • For assistance with the UO ID number, contact the hiring department.
  • For assistance with the PAC, contact Human Resources, 541-346-3159.
  • For assistance with the DuckID and password, contact the Information Services Help Desk, 151 McKenzie Hall, by email at helpdesk@uoregon.edu, by phone at 541-346-4357.

Email

The employee's DuckID is the email username.  UO email addresses follow this format: DUCKID@uoregon.edu.  The UO offers web-based email access at webmail.uoregon.edu. Visit the Using UO Webmail webpage for more information.

ID Card

New employees may obtain a UO ID card at the UO Card Office in Room 12 of the Erb Memorial Union (EMU).  Room 12 is on the lower level, adjacent to the Union Market.  New employees should bring their contract and UO ID number.  Your hiring department can assist with both kinds of required information.  Also bring conventional photo ID (driver’s license or passport).  For more information, see the card office website at uocard.uoregon.edu.  Their phone number is 541-346-3113.  If your ID card will be used for building access, contact your hiring department for the required information for proximity access.


Get to Know Your Benefits

The University of Oregon provides a competitive benefits package to all eligible employees that includes options best suited to their needs and the needs of their family. The insurance benefits, wellness programs, retirement plan choices, and other services offered are a sizable amount of an employee’s overall compensation and important factors in encouraging a healthy work-life balance at the UO. Our New Employee Benefits Resource Center provides detailed information regarding the benefits listed below.

If you are eligible for benefits (0.50FTE or more), you have 30 days from your date of hire to select and enroll in the UO benefit program. Coverage is effective the first of the month following your hire date and online enrollment or submission of enrollment forms to the UO Benefits Office.

Insurance

The University of Oregon offers, to all eligible employees, a Core Benefits Package which provides medical, dental, vision and life insurance coverage.  Benefits are extended through the Public Employee Benefits Board (PEBB) and are intended to offer employees comprehensive coverage with a variety of options to meet individual employee needs.

Explore the UO core benefits package on the HR website: UO Group Insurance

Retirement Savings

University of Oregon (UO) employees have several retirement plan options. Two voluntary retirement savings plans and two pension plans offer a broad range of choices to work toward a comfortable retirement.

Learn more about your retirement plan options on the HR website: Retirement Plan Options

Time Off

The university is committed to providing employees with time to rest, relax, recharge, and tend to personal responsibilities through university scheduled holidays, vacation time, sick time, and other types of leave.  For details, including eligibility and accrual schedules,  which are based on employee classification, visit the Employee Leaves webpage on the HR website.

Other Benefits and Services

Take a look at the Summary of Benefits and Summary of UO Services, and the Work-Life Resources webpage to discover other benefits and services available to you as faculty and staff at the University of Oregon.


Go To Orientations

Human Resources conducts orientations as part of your onboarding process:

  • New Employee Orientation is a half-day workshop to acquaint new employees with the organization, structure and philosophy of the University of Oregon. 
  • Employee Benefit Orientations for benefit eligible employees are available to assist employees in selecting the most appropriate insurance plans and completing the enrollment process.

Both orientations require registration.  Please work with your supervisor to register for the orientation session that works best with your schedule.


Other Important Considerations

Professional Development

The university extends its commitment to continuous learning to its faculty and staff.  There are many professional development opportunities available for you to expand your knowledge and skill set and help you thrive in an organizational culture of innovation and change.

Visit the Professional Development website to explore classroom and eLearning opportunities available to UO employees.
Note: Some sections of this website are not available until you have your DuckID.

Keys

Authorization for appropriate and essential keys comes from the hiring department.  See your hiring department for details on getting authorization and for the relevant key authorization forms.  When these are completed and signed off, take the forms to the UO ID Card Services Office located on the ground floor of the Erb Memorial Union (EMU) by the Ticket Office to get your keys.  A small deposit is required for each key.

For more information regarding the issuance of keys, please visit the Key Orders webpage.

Parking

Parking permits may be purchased online at parking.uoregon.edu.  Employees may login to the system using their DuckID and password.  For assistance, contact the Office of Parking and Transportation at 541-346-5444.

Transportation Options

The UO encourages everyone to consider alternatives to car transportation. This includes bus service, car pooling options, and excellent bicycle paths and services. For details, please see the Office of Parking and Transportation website at parking.uoregon.edu.

The university contracts with Lane Transit District to provide free-to-the-user bus ridership to all half-time or greater employees. These employees can ride any LTD bus free of charge by presenting their UO ID card to the driver when boarding.


Faculty Specific Considerations: Email and Canvas Access

Tenure-Related Faculty:  Canvas and email, one term prior to start of appointment

Non-Tenure-Track Faculty:  Canvas, one term prior to affiliation:  Email, two weeks prior to appointment

Canvas is the enterprise learning management system for the UO campus. Provided centrally by the UO Libraries, Canvas is an easy-to-use web-based tool for hosting syllabi, assignments, grades, discussion tools, web conferences, quizzes, exams, and more. Your UO e-mail username and password is required for access. For support visit the CMET page

Visit the Academic Affairs website for more faculty new hire information: Academic Affairs-New Hires