Human Resources Job Application (classified) Instructions
University of Oregon recruiting announcements are posted in Human Resources, 677 East 12th St., Suite 400 (Located at the corner of 12th & Hilyard); listed at the UO Jobline at (541) 346-2957; and posted on the World-Wide Web, http://jobs.uoregon.edu.
- Applications are accepted only for open recruiting announcements.
- You must submit a separate application form each time you apply for a position unless otherwise noted on a recruiting announcement.
- Most recruitments require completion of a supplemental questionnaire so that the hiring supervisor may assess the qualifications of applicants.
- Read recruiting announcements carefully.
- Your application must be received by Human Resources by the closing date listed on the recruiting announcement. Applications received after the closing date will not be accepted.
Applications and attachments such as cover letter, references, skill code sheets, or supplemental questionnaires (as noted on recruiting announcement) can be:
5210 University of Oregon
Eugene, OR 97403-5210
Hand delivered to:
677 East 12th, Suite 400 (corner of 12th & Hilyard).
University of Oregon campus
Note: Application materials cannot be returned. The University of Oregon cannot make copies. Please keep a copy of all materials submitted. A separate application (or copy of an application) is required for each position for which you want to be considered.
The Federal Immigration Reform and Control Act requires individuals to provide, to an employer, documented proof that they are authorized to work in the United States. This proof must be provided and verified by the University of Oregon at the time of hire or no later than three business days after the date of hire.
Tips for Completing your Job Application
A completed application form is required each time you apply for a staff position at the University of Oregon. If you plan to apply for more than one position, it is recommended that you fill out an application form to keep as a master copy, and submit photocopies for each vacancy.
Fill out your application form completely. Type or print clearly in ink. Legible photocopies are acceptable. This application and recruiting announcements are available in alternate format upon request by calling (541) 346-3159.
Specific points to consider when filling out the UO application form:
- Make sure that you indicate the posting number you are applying for each time you submit the form.
- Please note that clerical and library positions will require a separate "Office Support Skill Code Sheet".
- Be sure to list any experience, paid or volunteer, that is relevant. If only part of the duties of past jobs are relevant to the required or special qualifications listed for a job, indicate the percent of time spent doing the relevant duties.
- List employment dates (month/year) and hours per week at each job listed. Your answer will not be scored if it is not clear how long you were employed. Partial credit is given for part-time employment, for example, a position that needs two years of experience to qualify.
- Make sure spelling and grammar are correct. Proof it carefully for typographical errors.
- Always sign and date your application packet.
- Make sure the job posting number is clearly marked.
Tips for Supplemental Questions
Supplemental questions listed on job postings for University of Oregon positions are designed to gather information from applicants about their experience, training, and ability to perform the essential functions of the posted position. Responses are evaluated to determine the candidates who are the most qualified for the position and these individuals are invited to interview.
Specific points to consider when answering supplemental questions:
- Read each question carefully. If there are several parts to the question, make sure you address each of the areas in the question.
- Make sure you answer each question by describing your experience and/or training. Do not simply say that you have the experience listed in the question, describe the experience you have. Make sure answers reflect the breadth and depth of your experience. Giving examples is an excellent way to give a clear picture of your experience.
- Make sure the experience you describe is listed in your application. If you refer to work experience or training not listed in your application, the experience cannot be evaluated.
- Use "I" not "we" when describing job duties. Do not describe the process or procedure used in completing the duty, explain what you were responsible for.
- Use good writing skills. Written communication skills are important for many positions, especially clerical jobs. Poor grammar, misspelling, or typographic errors can lead to a poor evaluation of your responses.
- Make sure your responses are neat and legible. Type or word process your responses if at all possible.
Tips for Other Written Materials
Many applicants submit a cover letter with their application packets. This is an opportunity to inform the hiring department how your experience, training, skills, and career aspirations apply to the specifics of the vacancy. It also gives you the chance to discuss items that may not be clear on the application or resume, such as why you have made frequent job changes or wish to leave your current job.
About the Application Process
Departments receive all applications the day after closing. After reviewing the applications, the department calls selected candidates for interviews. This process may take two or three weeks. Departments notify all applicants by letter when the hiring process is complete.
Applicants interested in general information about employment at the University of Oregon are welcome to visit Human Resources. Employees of the University are especially encouraged to contact this office to learn about promotional and transfer opportunities at UO. The Employment Manager is available to provide information about job opportunities on campus and general job search counseling. Please contact Christine Lonigan at (541) 346-2963.
Tips for writing good cover letters
If you decide to include a cover letter with your application, here are a few ideas:
- Address your letter to a specific person by name, if possible.
- The first few words are important. They should attract the reader's attention at once.
- Tell your story in terms of the contributions you can make to the employer; emphasize how your skills and experience match the job
- Refer to your application and resume, which give the facts.
- Use simple, direct language and correct grammar and spelling. Avoid hackneyed expressions and type or word process neatly.
- Keep it short. You need not cover the same ground as your resume. Your letter should sum up what you have to offer and act as an "introduction card" for your resume and application.
- Let your letter reflect your individuality, but avoid appearing aggressive, overbearing, familiar, cute, or humorous. You are writing to a stranger about a subject that is serious to both of you.
- Another effective written tool is the use of a thank you letter. It is appropriate to send a brief note of thanks letter after an interview. It gives you a chance to show your strong interest in a job or to emphasize specific skills or experiences. This is also an opportunity to include information you may have left out of an interview. The most important aspect of the thank you letter is not so much what you say, but the fact that you cared enough to send it. The letter should be brief and to the point. Of course, it should be typed or word processed, with correct grammar and spelling.
The key to a good interview is preparation. Review and analyze the job posting and learn as much as you can about the job and the department or organization. Put yourself in the place of the interviewer. What skills, experience, and qualities (ability to work well independently, effective team player, etc.) would you look for if you were making the hiring decision? Make a list. Now compare that list with your own skills, experience, and qualities. Think of examples from your background that demonstrate you have these qualifications. Practice describing your qualifications verbally.
Tips for a good interview:
- Make sure you have a clear idea of where your interview is scheduled. If you are driving, know where you will park. Give yourself plenty of time so that you are at the interview site 10 to 15 minutes early.
- Dress appropriately for the interview; a three piece suit would be inappropriate for an interview for custodian. A good rule to follow is to dress as well as the best dressed person in the workplace.
- Have extra copies of your resume and/or application materials. Prepare a list of references to present to the interview committee.
- Make sure that you answer questions completely. Give examples of your experience that demonstrate your ability to perform the duties of the position. Answer questions directly. Do not ramble.
- Remember to smile and have eye contact with the person who is asking the question. Watch for non-verbal cues from the interviewer to tell if you are answering the question sufficiently. A questioning look from the interviewer may mean you are missing the point of the question; in that case it is appropriate to ask them to restate the question. If the interviewer is smiling and nodding at your response, that is a good indication that you are giving the type of information they are seeking.
Be prepared to ask questions about the position or the department or organization. This shows that you are interested in the position. Try to avoid asking questions that might indicate that all you are interested in is a paycheck or benefits.
There are certain general questions that all applicants should be prepared to respond to. The following questions are commonly asked during interviews:
- Summarize your work experience and training and indicate how these prepare you to assume the responsibilities of the position.
- Tell me a little about yourself.
- What are your greatest strengths? Weaknesses?
- Why are you interested in this position?
- What do you expect from a supervisor?
- What do you consider to be your most important accomplishment?
- What did you like most about past jobs? Dislike?
- Why should we hire you?
The manner in which you respond to questions and the thought given to the response enters into the final decision to invite you to a follow-up interview, offer you the job, or send you a rejection letter.