Office Specialist 1 - Archive

o The University of Oregon College of Education invites applications for part-time (.5 FTE) Office Specialist 1 in the Institute on Violence and Destructive Behavior (IVDB).
o This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o Due to budgetary shortfalls, the person appointed to this position may be required to take unpaid furlough days between September 1, 2009, and June 30, 2011.
o This recruitment is open to any applicant who meets the qualifications listed below.

TO QUALIFY YOU MUST HAVE:

... one year of general clerical experience which included typing, word processing, or other generation of documents; OR
... completion of courses or training in Office Technology; OR
... an equivalent combination of training and experience.

In addition,requires a keyboard speed of at least 55 wpm, experience with word processing and database computer applications (preferred experience with MS Office Suite and Banner), excellent interpersonal skills and ability to communicate effectively with individuals from diverse backgrounds and cultures; strong attention to detail, ability to perform multiple tasks, excellent organizational skills, and ability to work independently with minimal supervision. Position is subject to criminal background check. Please indicate your clerical skills on the attached Office Support Skill Code Sheet and submit with your application materials.

DUTIES & RESPONSIBILITIES:

This position provides clerical support to the Institute on Violence and Destructive Behavior and Center on Human Development, and to programs supported by that office. Duties include:
... greeting clients and guests; answering the telephone, taking messages, transferring calls, and making referrals; providing general information in response to telephone calls or correspondence; scheduling appointments.
... word processing reports, correspondence, forms, and other documents; serving as backup for receptionist; assisting with mail pic up and distribution; scheduling rooms and arranging catering; assisting in troubleshooting problems with office equipment; organizing and maintaining filing systems for Co-Director and grant data; overseeing databases related to IVDB activities for mailing and data collection; maintaining desk manual.
... paying invoices and creating journal vouchers; preparing purchase orders; creating deposit slips for income accounts; assisting in making travel arrangements, processing related forms and reimbursements; printing monthly roster and leave balance reports; assisting in resolving payroll problems.

SUPPLEMENTAL QUESTIONS

To assist us in making the selection for this position, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe your experience and training related to each item. Make sure your experience and training described in your responses are included in your application.

1. This position produces correspondence, reports, and other documents using word processing, and database computer applications. Describe experience that has prepared you to assume these responsibilities. Indicate word processing and database software with which you are proficient.

2. Describe your customer service experience, including greeting and assisting callers and visitors, answering questions, and providing information about services, programs, and procedures. Please give examples that demonstrate your ability to communicate effectively with individuals from diverse backgrounds and cultures.

3. Describe your experience providing general clerical support for an office, including scheduling meetings, receiving and distributing mail, maintaining filing systems, and making travel arrangements.

4. Describe your experience providing accounting support, such as paying invoices, creating journal vouchers, processing reimbursements, or processing payroll or leave reports.

SKILL CODE SHEET:

You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at http://jobs.uoregon.edu/skillcode.html

APPLICATIONS:

Submit all application materials, including Human Resources Job Application form, supplemental questions and other relevant materials to:

Human Resources
463 Oregon Hall
5210 University of Oregon
Eugene, OR 97403-5210
Fax: (541) 346-2548

Note: During non-business hours, you may also submit your application materials at the yellow drop box located near the west entrance to Oregon Hall.

Human Resources Job Application must be filled out completely and turned in by the closing date or they will not be accepted. Make sure to keep a copy of your application packet for job interviews.

This announcement is available in alternate formats upon request. If you are a qualified applicant with a disability and need accommodation with the application process, please contact us for assistance.