Office Specialist 2 - Archive

o The University of Oregon Services for Student Athletes office invites applications for a full-time Office Specialist 2.
o This is a classified position represented by SEIU local 503, Oregon Public Employees Union.
o University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave.
o Due to budgetary shortfalls, the person appointed to this position may be required to take unpaid furlough days between September 1, 2009 and June 30, 2011.
o This recruitment is open to any applicant who meets the qualifications listed below.

TO QUALIFY YOU MUST HAVE:

... two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR
... an associates degree in Office Occupations or Office Technology; OR
... graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

In addition, this position requires keyboard speed of at least 55 wpm; excellent customer service skills, excellent writing, editing, and verbal communication skills and ability to communicate effectively with individuals from diverse backgrounds and cultures; ability to maintain professional demeanor in a high-paced student-athlete environment; advanced experience with word-processing and spreadsheet computer applications; excellent organizational skills; experience with office budgeting and accounting. Final candidate is subject to criminal background check. Please indicate your skills on the attached skill code sheet.

DUTIES & RESPONSIBILITIES:

This position provides reception, accounting, payroll, and general clerical support for the office of Services for Student Athletes (SSA). Duties include:
... maintaining personnel and payroll records; auditing monthly leave reports for unclassified employees; reviewing student employment forms for accuracy and completeness and submitting to Payroll Department; completing documents for new hires.
... maintaining departmental budget; reconciling monthly accounting reports; working with SSA staff to prepare base budget, budget projections, and detailed spending plans.
... preparing manuals related to SSA, including drafting, editing, proofreading, and completing final product.
... coordinating travel arrangements for SSA employees including, flights, hotel accommodations, rental vehicles, per diem expenses, and travel authorizations; processing invoices to be paid in Banner, tracking expense reports; preparing reimbursements for staff members; processing documentation for new employees to obtain Banner access.
... responding to inquiries regarding SSA programs and services; explaining and clarifying rules and procedures to students, staff, and faculty; making formal and informal presentations about SSA; performing general reception duties, including answering questions, resolving problems, and providing information; organizing and scheduling meetings and special events; arranging for office maintenance; providing tours and information to the public on new academic learning center.
... coordinating academic and staff searches, including preparing announcements, routing search documents, and maintaining applicant files; ordering and maintaining office supplies; maintaining and preparing reports such as supply inventory, property control, and directory updates.
... advertising student employment opportunities; hiring, assigning and supervising student employees.

SUPPLEMENTAL QUESTIONS

To assist us in making the selection for this position, please respond to the following questions on a separate sheet(s) of paper. Number your responses to correspond to the questions and describe experience and training related to each question. Make sure experience and training described in your responses are included on your application.

1. Describe your experience reconciling accounts, preparing financial reports, and researching and resolving budget discrepancies. Indicate your experience using spreadsheets to maintain accounts.

2. Describe your experience providing payroll and personnel support, including coordinating search processes; preparing hiring documents; and maintaining personnel, payroll, and leave records

3. Describe your experience with reception, including answering the telephone, greeting visitors, answering questions, and explaining regulations and policies. Provide examples that demonstrates your ability to communicate effectively with individuals from diverse backgrounds and cultures.

4. Describe any experiences providing general clerical support, including word processing correspondence, reports and other documents; ordering office supplies; and processing documents such as invoices and requisitions.

SKILL CODE SHEET:

You must also fill out a skill code sheet for this position. You can pick one up at Human Resources or print one out at http://jobs.uoregon.edu/skillcode.html

APPLICATIONS:

Submit all application materials, including Human Resources Job Application form, supplemental questions and other relevant materials to:

Human Resources
463 Oregon Hall
5210 University of Oregon
Eugene, OR 97403-5210
Fax: (541) 346-2548

Note: During non-business hours, you may also submit your application materials at the yellow drop box located near the west entrance to Oregon Hall.

Human Resources Job Application must be filled out completely and turned in by the closing date or they will not be accepted. Make sure to keep a copy of your application packet for job interviews.

This announcement is available in alternate formats upon request. If you are a qualified applicant with a disability and need accommodation with the application process, please contact us for assistance.