Supervisor Record Maintenance

Supervisor of record is maintained in Banner for each employee by position. Accurate supervisor records are important to maintaining a supervisor distribution list for communication purposes and for creating organizational charts in the MyTrack learning module. Periodic updates to records must be made to keep supervisor records accurate.

Maintaining supervisor records is a three part process. Guidance for each process is provided below:


Get Access to NOAEPAF in Banner

If you do not already have access to the NOAEPAF form, you will need to request access from Payroll. NOTE: The request process requires dean/director approval.

  1. Go to Banner Guide: http://bg.uoregon.edu.
  2. Click on the Access tab at the top of the page.
  3. Scroll down to “Access to Additional Banner Forms/Reports” and click on: FIS/HRIS User Profile Form.
  4. Select “Add FIS/HR/AR job functions” and complete the required fields at the top of the form (with the red asterisks).
  5. Scroll down 2/3 of the page and select “Electronic Approvals” under HRIS Job Functions.
  6. In the “Remarks” field, please type Access to Supervisor Maintenance EPAF.
  7. Click the “Save” button at the bottom of the form.
  8. Once you have saved the form, a window will come up and ask you to add your Dean/Director to the “Edit” field. Add the required information in the Signature Row page and then click the “Save” button.
  9. Scroll to the bottom of the page and click “Send Document” – it will then be sent to the designated email.
  10. Electronically sign the document via emailed instructions.
  11. Close the window or log out of the site.

Update Supervisor Record

The employee and supervisor ID, position number and suffix will beavailable before you begin this update

  • Login to Banner.
  • Get employee and supervisor ID, position number and suffix. This data is required for form completion.

 

  • Go to Banner Form NOAEPAF.
  • Complete the form by entering data into the following fields:
    • Input employee ID number
    • Skip Transaction Field or delete previous transaction number.
    • Enter the effective date of supervisor change in the Query Date (date must be after last paid date).
    • Input SUPER from drop down menu in the Approval Category and Type. 
    • Input or select employee Position number and Suffix (use the drop down menu for a “List of Employee’s Jobs (NBIJLST)”.
  • Use the control key & page down keys function or click the “Next Block” button to move to the Transaction tab.
  • Complete the Supervior fields in the Transaction tab.
    • Enter current data in the New Value column for the following fields:
      • Supervisor ID Number
      • Supervisor Position
      • Supervisor Suffix

Banner screen shot of NOAEPAF form

  • Submit the form.
    • Save Record by clicking the save icon  or click on the menu bar slect “File” then “Save”.
    • Click on the menu item “Options” and then click “Submit Transaction”.

Transaction Status will be updated to “approved” once it has been submitted.

This personnel action will be updated daily.

Banner screen shot of NOAEPAF form

Banner screen shot of NOAEPAF form

 If you need any assistance, please contact Cathy Denver at 6-3148 or Shelby Cooper at 6-3092.


Audit Supervisor Records

Employee records can be reviewed using the payroll roster to identify any supervisor records that need to be updated. Supervisor information is included on the payroll roster.

  • The rosters are run from Banner in PWIPAYR.
  • Supervisor information is only available in the spreadsheet files.

If you have any problems with this report please contact the Payroll Office.