Deadlines for Notices of Appointment and PRFs

In order to ensure timely delivery of renewal contracts and PRFs to payroll, the HR paperwork deadlines for renewal Request to Offers (RTOs) and Payroll Request Forms (PRFs) are below. The faculty RTO deadlines reflect the requirements of delivery of faculty notice of appointment 30 days prior to their start date per the collective bargaining agreement with United Academics. In order to meet this requirement, we need to receive the documents a month in advance of the delivery date.

The originating office must build in time for review and approval by any other offices that have to sign off (Deans/Directors).

PAPERWORK DEADLINES

RTOs (Request to Offers)

12 month Faculty: May 1st for July 1st renewals. 

9 month Faculty: July 1st for September 16th renewals. 

Other renewal dates: Two months prior to the start of the notice of appointment.

 **New Tenure Track Hires: April 15th

PRFs (Payroll Request Forms)

Summer PRFs: May 15th or the 15th of the month prior to the effective date on PRF.

Other PRFs: 15th of the month prior to the effective date on PRF.

PRF labor distribution changes: Send directly to payroll.

These deadlines are to ensure that the RTOs reach the Payroll Office by the payroll deadline.  
** The new tenure track deadline is to meet the AAU guideline of making an offer to a faculty member of another AAU institution by May 1.